Building/Office Manager

2 weeks ago

Newcastle upon Tyne, United Kingdom Royal HaskoningDHV Full time

Together, through our expertise and passion, we have helped contribute to a better society and improved people's lives with work underpinned by our sustainable values and goals. We are an independent international engineering and project management consultancy leading the way in sustainable development and innovation.
We have the clear goal of driving diversity and inclusion across all dimensions. We recognise that embracing diversity unlocks innovation and creativity and fosters collaboration. We want our employees to reflect the diversity of our communities and the customers we serve.
The UK Workplace Solutions (WPS) team takes care of (IT) infrastructure, offices and IT and FM services for more than 500 UK colleagues, and form part of the global Royal HaskoningDHV WPS team. To manage the day to day running of the office facilities including acting as the main facilities contact for staff, suppliers, and sub-contractors. Provide on-going support and administrative responsibility for initiatives/projects relating to the office(s) and play an active role in wider WPS innovations.
There may be a requirement for business travel to offices around the UK.
First response for facilities, H&S and building-related matters, representing WPS with excellent customer service.
Manage the daily operation of the facilities within the office including security, maintenance, cleaning, and other services as required.
Maintain and manage accurate files relating to FM functions and contracts for the building for legislation and core works.
Manage and monitor contractor' working in the office environment and maintain maintenance schedules.
Undertake regular building inspections and take proactive action on any issues that may arise.
Develop office FM processes and ensure both legal and H&S compliance are consistently maintained.
Monitoring and responding to facility requests via our internal system WeConnect, for UK offices
Support colleagues with travel requirements
Place orders for office and ICT consumables as required, monitoring stock levels, and keeping these to a minimum.
If you have previous experience in office facilities and H&S compliance
You have excellent communication skills with a proficiency in English.
If you are flexible and adaptive / innovative
Do you want to be part of an open network where you're connected with the brightest and smartest people and technologies? You can look forward to growing your career in a dynamic workplace with development opportunities and support on your career path. We have flexible working models to ensure a balance of family and working life.
Location Newcastle or Edinburgh, with frequent travel between the sites.
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