Facilities Maintenance Co-Ordinator

2 weeks ago

Oxford Oxfordshire, United Kingdom Salisbury Group Full time

Are you an experienced and highly organized professional in the facilities management industry? Do you thrive in a fast-paced environment, coordinating multiple accounts and building strong client relationships? Atlas Workplace Services was built to be different to the faceless organisations in facilities management industry that often lack the human touch. Our ambition is to make buildings and facilities better for the people who work in them. We are seeking a skilled and motivated Account Coordinator to join our team, working from our office 5 days a week.
As as Account Coordinator you will provide comprehensive administrative support and coordination to meet the requirements of the Account Teams, ensuring consistent and proactive support to the FM Operation. A flexible approach with statistical, computer and administrative skills is required.

Using a forklift when required.
Ensure that sufficient quality standards are always maintained.
Observe all client and company statutory fire and health and safety regulations.
Creating Contractor work packs and chasing suppliers for RAMS, attendance dates and quotations.
Liaise with customers and operational deliver teams to arrange subcontractor planned and reactive maintenance visits
Obtain and upload relevant Sub-Contractor compliance documentation and PPM paperwork against work orders and ensure the CAFM system is populated with “in-date” service records/sheets.
Carry out any other administrative tasks related to the contract as directed by your line manager.
Maintain the highest professional standards, ensuring focus on a total quality approach at all times.
Ensure service levels meet the standards agreed with Infineum, ensuring that the best interests of the client and customers are taken into account at all times.
Ensure a quality company image is portrayed by site based staff at all times and our Client’s business is well represented.
Minimum Qualifications, Certifications and Training required
~ GCSE in English and Maths or Equivalent

Good written and spoken English and a good level of numeracy
Knowledge of Maximo or other CAFM systems is an advantage but not essential as training will be provided
Good IT skills including Microsoft Office -Excel and Word
Excellent telephone and communication skills.
Atlas Workplace Services was built to be different to the faceless organisations in facilities management industry that often lack the human touch. Our ambition is to make buildings and facilities better for the people who work in them. We know that buildings are better places to be when they are looked after by people who care.
We achieve this by combining our unique understanding with useful technology and an above-and-beyond attitude from our people on the ground and in our support centres. This provides a more personal approach to facilities management and building maintenance services.
Our services include engineering maintenance, security, cleaning, compliance, reception, energy solutions and more. #

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