Senior Assistant, Independence, Quality Risk

3 weeks ago

London, United Kingdom Farrer & Co Full time

Part-time(2.5 – 3 days per week Wednesday to Friday 9.Farrer & Co is synonymous with the highest quality legal advice and service.
We advise individuals, families, businesses, financial services, educational and not-for-profit organisations on every aspect of the law, wherever the need arises. From our offices in London we work with trusted professionals around the world to deliver a seamless international service.
Whether that's a complicated family trust issue, a multinational corporate transaction, or an emerging threat to their reputation, they need clear thinkers who can advise on the best solutions, fast thinkers when speed is of the essence and agile thinkers who can produce a fresh approach to get the job done. Our clients value our in-depth knowledge, technical excellence and diversity of disciplines. Superb client service sits at the heart of everything we do. We provide advice on the full range of employment issues advising (i) employers from the financial services, sports, corporate, media, retail, education, visitor attractions and charity sectors and (ii) individual senior executives. We pride ourselves on excellent client service and on providing pragmatic, swift solutions, which come off the fence.
We are looking for an extremely organised and proactive Senior Practice Assistant to provide a high level of professional support to their allocated Fee Earners as well as other members of the Department. The candidate will be experienced in their specialist area but will be expected to be flexible to cover the broader remit of the Department. Arranges travel and any other activities on behalf of others, where appropriate
Monitors critical dates in the diaries of Fee Earners for their matters including setting up online/hybrid meetings liaising directly with clients
Organises business development meetings and events for Fee Earners, and where they are held online offers technical support on the day
Assists the BD team in the production of business development materials
Understands and uses InterAction effectively to support Fee Earners BD efforts including recording all business development meetings in InterAction, and sets up reminders where follow-ups are needed with prospects on InterAction or other systems/logs as required
Proactively builds an understanding and knowledge of clients and organisations to help Fee Earners develop future relevant opportunities for both their team and other areas of the Firm
Creates typed work of a high quality, formatting in accordance with house style, at high speed, with accuracy and following internal guidelines
Creates new documents from the Firm’s templates, using contact data from InterAction where appropriate
Works with IT to help to develop, improve and test document production templates and Department precedents
Has attained super-user level of proficiency in core IT applications including the Microsoft Office suite (Word, Excel, PowerPoint and Outlook), Aderant for billing, InterAction, Intapp and Big Hand and is sought out as a source of help from others in the Department
Works with IT to help to develop and improve systems, acting as a focal point for testing and providing constructive and professional feedback
Adopts a pro-active approach and works with Fee Earners effectively, to maintain regular file management, ensuring all files are closed and archived, as appropriate, and a risk assessment having been undertaken
Financial Risk Management
Has an excellent knowledge and application of the Firm's procedures in billing, AML, Credit Control and debt management
Pro-actively manages billing processes in accordance with Department's billing cycle
Deals with time-recording matters for Fee Earners as required (for example, to record holiday absence)
Is flexible, reliable, co-operative and has a professional approach to work
Qualified to GCSE standard, grade C/ level 4 (or equivalent) at Mathematics and English essential
5 – 3 days per week Wednesday to Friday)  but it is essential to be committed, flexible and prepared to work beyond the normal office hours when necessary and in response to client demand.
You will be expected to follow the firm’s agile working policy, which embraces home working but will require employees to spend a minimum number of days each week in the London office.
We look to employ the best candidates regardless of age, gender, race, ethnicity, social or economic background, religion, disability, sexual orientation, national origin, or any other protected characteristic.

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