Scientific Events and Committees Team Officer

2 weeks ago

Swindon, United Kingdom Medical Research Council (MRC) Full time

Scientific Events and Committees Team Officer

Salary: £28,498 per annum

Grade: MRC - Band C

Hours: Full time

Contract Type: Fixed Term ending 31st March 2025

Location: Polaris House, Swindon, Wiltshire.

Closing date: 02nd June 2024

This is to support Scientific events, however a scientific background is not required.

Responsibilities

Event organisation:

Coordinate closely with the Event Lead to proactively drive the planning of the meeting

For face-to-face meetings, source suitable internal and external venues following Head Office processes, ensuring value for money for virtual meetings, arrange IT logistics (Zoom) and provide on the day technical support

Attending events/workshops/committees to offer on-site logistical support

Reviewing and authorising expense forms from meeting attendees in line with UKRI policy

Board and Panel Member recruitment:

Creating recruitment timeline and working closely with Heads of Theme to ensure leavers and vacancies are accurate for year ahead with board and panel recruitment.

Staff Management (Team Administrator):

Provide guidance and support including induction, day-to-day supervision, training and career development

Set objectives, regularly monitor their delivery and complete mid-year and annual reviews

Ensure they understand their role and can provide good professional cover when team members are out of office

You will need to be flexible in your approach to work and hours with the ability to start early and/or finish late when required for meetings. Some overnight stays will also be required. You will be willing to travel (mainly to London, but also across the UK)

Person specification

English and Maths GCSE at grade C or above (or equivalent qualification or experience)

Experience of arranging meetings (on a small and larger scale)

Experience of preparing agendas, timelines, policy or process documents

Excellent attention to detail

Ability to present information in a clear and succinct way

Fully competent on the full suite of Microsoft applications, particularly Excel

Ability to work on multiple work areas

Can successfully work independently and as part of a larger team

Management of a work area or project

Ability to deliver to tight timescales including ability to prioritise/re-prioritise to deliver on time

Excellent communication skills written and oral

Ability to organise and prioritise own workload and the workload of others

Ability to deal with people at all levels (adapting style as necessary) forging good and collaborative working relationships internally and externally

Ability to stay calm under pressure and utilise problem solving skills

Good organisation and prioritisation skills

Self-starter and motivator

Benefits

We recognise and value our employees as individuals and aim to provide a favourable pay and rewards package We are committed to supporting employees' development and promote a culture of continuous learning

An outstanding defined benefit pension scheme

30 days' annual leave in addition to 10.5 public and privilege days (full time equivalent)

Employee discounts and offers on retail and leisure activities

Employee assistance programme, providing confidential help and advice

Flexible working options

Plus many more benefits and wellbeing initiatives that enable our employees to have a great work life balance

UKRI is an Equal Opportunity & Disability Confident Employer.

How to apply:

For full details on the role, please visit our careers site. Please submit an application including your CV and a Cover Letter that clearly showcases how your skills and experience align to the requirements of the role.

JBRP1_UKTJ

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