Lead Business IT Systems Specialist

2 weeks ago

London, United Kingdom VVB Engineering Full time

Lead Business IT Systems Specialist

Are you ready to lead the charge in revolutionising our business systems?

About Us:

At VVB, we pride ourselves on our commitment to innovation and excellence in the construction industry. As a Lead Business IT Systems Specialist, you'll play a pivotal role in spearheading the development and administration of our business systems, databases, and applications, with a primary focus on Asite.

Key Responsibilities:

Business Support:

  • Lead the implementation of the VVB Business A-Site Roadmap, ensuring seamless integration with joint venture agreements
  • Support functional teams with A-Site development across various modules such as Marketplace, Commercial, CDE, and more
  • Develop business-wide digital processes within A-Site including forms, workflows, and project deliverables
  • Create interactive A-Site training packages to ensure consistent and correct usage across the organisation
  • Manage Asite user and permission settings, including regular reviews and updates
  • Produce comprehensive Asite reporting, interfacing with Power BI for actionable insights
  • Drive the implementation of Asite Contract Management Module in collaboration with the commercial team
  • Ensure ongoing development and review of company Document Management systems to meet business and project requirements
  • Act as administrator for Business systems including Notify and Timesheet Portal

Project Support:

  • Establish new workspaces on Asite for projects, following VVB standard folder structure and attributes setting
  • Manage Asite user permissions and conduct regular reviews
  • Collaborate closely with the Quality Team to develop and build Site Forms on Asite
  • Develop and maintain Asite Permits management system
  • Oversee Asite Field App management, setup, and user training
  • Monitor and ensure accountability for Document Management systems through routine audits and feedback sessions
  • Review projects' Common Data Environment (CDE) and manage interface with Clients CDE
  • Conduct regular meetings with Project and Sector Managers to ensure compliance with company and project systems requirements

Person Specification:

Technical Knowledge, Skills, and Experience:

  • Technical experience and understanding of Asite is essential. You will be the Asite expert.
  • Previous experience as a Business IT Systems specialist.
  • Familiarity with industry-standard document systems and contract filing requirements.
  • Detailed knowledge of relevant Document Control best practices and standards.
  • Proficiency in MS Office packages, including Excel, Word, and PowerPoint.
  • Strong analytical and problem-solving skills.
  • Experience working on construction projects is desired.
  • SQL knowledge and experience is a plus.
  • Technical knowledge of workflows, workflow testing, and reporting

Qualifications:

  • Information and Communication Technology (ICT) Qualification is essential.
  • A Degree in Computer Science or Information Technology is desired.
  • Full UK Driving Licence.

Competencies / Behaviours:

  • Decisive and able to work well under pressure.
  • 'Flexible can-do' attitude in a fast-paced environment.
  • Excellent verbal & written communication skills at a technical level.
  • Forward thinking and self-motivated attitude.
  • Flexible approach to work locations to meet project demands.
  • Willingness to travel to visit sites when necessary.
  • Assertive and happy to challenge Asite promises vs. delivery.
  • Ability to create bite-size training sessions and deliver to managers with confidence.

Location:

London based with flexibility to visit sites. This is not a home-based role.

Join Us:

If you're ready to lead the charge in transforming our business systems and driving innovation in the construction industry, we want to hear from you Apply now and be part of a dynamic team dedicated to excellence and progress.

Note:This job profile is subject to future amendments following appropriate discussion.

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