PA to Chief Operations Officer

4 weeks ago

Leeds, United Kingdom Hays Full time

Working for a renowned Higher Education Establishment in Leeds City Centre. As the PA to the Deputy COO, you will play a crucial role in supporting the efficient functioning of the Deputy COO’s office. Assess priorities, proactively identify and resolve scheduling conflicts, and ensure optimal time management.
Facilitate effective communication between the Deputy COO and academic/administrative staff at all levels within the University. Assist in drafting external communications, presentations, reports, and formal university committee papers.
Prepare agendas, take minutes, and follow up on action items for cross-university meetings. Undertake projects and initiatives on behalf of the Deputy COO, Chief Operating Officer’s Executive Officer, or Business Support Manager.
Contribute to service development and enhancing office processes and systems.
Arrange travel, accommodation, venues, and catering as required
Work collaboratively within a professional support team to consistently provide high-level support to the Deputy COO's.
Provide backup support during peak workloads and colleagues’ absence/annual leave.
Substantial experience of providing professional administrative support at a senior level, in the capacity of Personal Assistant, in a large and complex organisation;
Substantial experience of proactive, complex electronic diary management;
Excellent attention to detail, including proofreading skills, with the ability to maintain a high level of accuracy;
Excellent digital literacy and IT skills and substantial experience of using Microsoft Office 365 tools for communication and collaboration on a daily basis, including Word, Teams, Outlook, Excel and PowerPoint

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