Temporary Senior Administrator

4 weeks ago

Peterborough Cambridgeshire, United Kingdom Cambridgeshire and Peterborough NHS Foundation Trust Full time

Please note for this role you will be required to travel independently around the county meeting strict time deadlines. You will need to hold a full UK driving licence* and have use of a vehicle. Supervise a team of call handling/administrative staff including undertaking appraisals, supervision, training and development of band 3 and band 2 staff.
Provide information and support to managers on the performance and conduct of members of staff and support with all informal and formal processes.
Allocate and supervise tasks delegated to other members of the administration team.
Maintain annual leave records for the team, liaising with Line Manager and other managers to ensure appropriate and continuing cover.
To be responsible for dealing with telephone enquiries and other communications with a high degree of tact, diplomacy and confidentiality.
Ensure confidentiality is maintained at all times and sharing of information is done in accordance with Trust policies and procedures.
Work with the Management Team in the development and implementation of Standard Operating Procedures and Work Manuals.
Assist in the effective use and maintenance of the office environment and clinical room space in the base, and leading on the introduction of, and working with, systems to manage this effectively.
Be aware of the Trust's Incident reporting systems in line with the Health and Safety and Risk policy requirements.
Support managers and clinical staff with all aspects of the recruitment of clinical staff in-line with the processes and policies and to ensure that newly appointed staff undergo their local Trust induction.
*DVLA have a number of reciprocal arrangements with overseas countries, for further information please visit the DVLA website
Educated to GCE/GCSE (A - C grades, one of which must be English) or equivalent.
RSA/OCR stage II/NVQ Level 2 in Business Administration or equivalent.
Able to demonstrate and evidence continuous professional development.
High standard of written English.
Evidence of training in leadership and management skills.
RSA/OCR stage III/NVQ Level 3 in Business Administration or equivalent.
Significant experience in senior secretarial /administrative position.
Demonstrate awareness of organisational policies and ability to translate into working practice.
Excellent communication skills and ability to adopt appropriately both verbally and written including IT literacy (MS office and web-based).
Advanced standard or typing/audio skills.
Understanding of HR policies and procedures.
Knowledge of medical terminology.
Here at Cambridgeshire and Peterborough NHS Foundation Trust (CPFT) we are dedicated to providing high quality care with compassion. We deliver many of the NHS services that are provided outside of hospital and in the community such as physical, mental health and specialist services.
We are a health and social care organisation, offering a wide range of services, including:

Integrated physical and mental health services for adults and older people;
Specialist mental health and learning disability services;
Children and young people's mental health services;
Children's community services in Peterborough;
Social care;
Ground-breaking research
We strongly encourage applications from all sections of the community, particularly from under-represented groups including disabled people and members of our ethnic minorities and LGBTQ+ communities. For further information about our positive equality, diversity and Inclusion work, please visit .
CPFT is looking to build upon its pool of temporary workers with Temporary Staffing Services (TSS). This is an excellent opportunity for those looking to take on additional hours that are flexible around your personal circumstances.
Please be advised that in line with the WHO Health Workforce Support and Safeguards List, 2020 Cambridgeshire and Peterborough NHS Foundation Trust currently are unable to accept applications from overseas candidates whose country of residence is classed as a 'Red List' country.
Applicants who require entry into the UK will be required to provide a valid police certificate from the relevant authority from each country (except the UK) where the applicant has been present for 12 months or more, 10 years before the date of visa application, while aged 18 or over.
All communications will be sent to you via TRAC Systems. By applying for this post you are agreeing to CPFT transferring the information contained in this application to TRAC. Senior Administrator Admin Hub - B4 JDPS (PDF, 296.

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