Legal Secretary

1 month ago

Reading Berkshire, United Kingdom Doyle Clayton Full time

About Doyle Clayton 

Doyle Clayton was founded in 1997 and we quickly established our reputation as a specialist employment law firm. We are now much more than just a team of employment lawyers.

The employer-employee landscape has changed dramatically and we have evolved and extended our services accordingly. We deal with all legal issues relating to people in the workplace, from employment law to business immigration, from pensions to partnership and LLP matters and HR services including incentives. We are a workplace law firm in the broadest sense and we were one of the first law firms to be established as an Employee Ownership Trust. This is similar to the John Lewis model where all of our employees are beneficiaries under the Employee Ownership Trust. This means all our employees have a direct stake in the future success of the business and can become eligible for tax free bonuses.

We are highly rated in both Chambers and The Legal 500 directories of leading UK law firms and provide advice across the UK and internationally. We have strong alliances across Europe and are a founder member of ELLINT, an international network of specialist employment law firms.

This is an excellent opportunity to join an forward thinking, dynamic law firm with a positive and supportive culture.

Overview of Role

Due to business demand, we are looking to hire a Legal Secretary to support our fee-earners in Reading.

The firm’s headcount is currently 90, with 28 employees in our Reading office, 21 of whom are fee-earners. Lawyers specialising in Employment, Immigration and Pensions are based in the Reading office as well as our Notary and Marketing teams.

Your main role is to provide general secretarial support. This includes, but is not limited to:

  • Working for up to six fee earners on a daily basis with additional fee earners visiting on a regular basis on a mix of employment, immigration and pensions work.
  • Monthly billing (producing and amending billing guides, transferring time as required, creating invoices and sending to accounts for adding to billing system).
  • General typing – audio (limited) and copy typing (letters, emails, attendance notes etc.)
  • Typing of legal documents including, but not limited to, ET1 and ET3 forms.
  • Opening new client files, sending out new engagement forms and dealing with Money Laundering Regulations.
  • Answering and dealing with incoming calls for fee-earners.
  • Liaising with clients, obtaining documents from them and booking appointments.
  • Arranging and preparing for Settlement Agreement appointments.
  • Booking couriers, taxis etc.
  • Diary management.
  • General administrative duties such as, photocopying, filing and in particular ensuring electronic filing is kept up to date.
  • Greeting clients.
  • Organising refreshments for team lunches and client meetings.
  • Assisting with general office upkeep.

Role Requirements

  • Excellent attention to detail
  • A flexible, ‘can and will do’ attitude
  • Being proactive
  • Excellent diary management skills
  • Strong oral and written communication skills
  • Ability to communicate clearly and in a professional manner
  • Excellent client care approach
  • Ability to work in a fast paced environment and manage a busy workload
  • Being able to manage client and colleague expectations effectively
  • Excellent organisational and prioritisation skills
  • Being able to work independently and part of a team
  • Ability to multi-task and manage sensitive documents
  • Strong IT skills
  • Minimum of six months’ prior experience in a secretarial or similar role

Doyle Clayton Employee Benefits

  • 28 days’ holiday (in addition to bank holidays)
  • Birthday off as an additional day’s leave
  • Employee Ownership Trust bonus (tax free up to £3,600)
  • 5% matched pension contributions
  • 26 weeks paid Maternity Leave
  • 6 weeks paid Paternity Leave
  • Hybrid working
  • Private Medical Insurance
  • Income Protection Insurance
  • Life Assurance
  • Shopping discounts

A comprehensive and detailed benefits summary will be shared prior to joining the Firm.

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