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Office Manager/ Accounts Manager

4 months ago

Derby Derbyshire, United Kingdom Balfour Beatty UK Full time

Balfour Beatty are currently looking for a Office Manager to join our team based in Derby

Within this role you'll provide a range of secretarial and administration support to the project team, provide a wide range of administrative and analytical support to Project Director and Project Leadership Team. Whilst also being responsible for the effective management of office facilities and supporting administrative resources for the project team.

As a Office Manager you'll:

Devise and maintain efficient office administration processes to ensure a smooth and efficient service is delivered to team members, including managing the facilities, IT and office supplies.

Supervise and manage the administrators working on the project, to manage the overall administration workload, coordinate with other company office managers and administrators

Provide Executive Assistant support to the Project Director and other members of the project leadership team. Diary management, organising meetings and events, personal expenses and other expenditure, arranging IT support, coordinating project and business activities.

Liaise with the customer, designers, supply-chain and any other stakeholders in the smooth running of the project and in support of the project leadership team.

Arrange or coordinate project/ site visits for business executives, the customer and any other stakeholders.

Book UK and overseas travel and accommodation.

Ensure the office is fully compliant with all security protocols and Health and Safety requirements and ensure that the specific project security requirements are implemented and maintained.

Check that office facilities and equipment are in full working order and take immediate action to ensure any repairs are reported to the relevant internal/external provider.

Monitor and check the quality of services provided by external suppliers, contractors and other relevant third parties.

Ensure statutory and communication notices are displayed and kept up to date in the office.

Support the local Business Continuity Manager in both the preparation and testing of a Business Continuity Plan and in its enactment in the event of an emergency,

The following qualities/experience are essential:

Expert user of Microsoft, PowerPoint, Word and Excel.

Has previous experience of working for a senior executive at board level.

Day in, day out, our teams deliver some of the UK’s most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.

Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.

- 25 days paid annual leave (pro rata)

- Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave

- Pension, share incentive plan, volunteering leave, recognition schemes and much more…

Operating across England and Wales, our buildings teams create places where people live, are cared for, work, learn, meet and have fun, with a focus on the aviation, health, defence, education and development sectors.

Diversity and inclusion

At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. We are a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.

As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role.