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Executive Assistant

1 month ago

United Kingdom Film Daily Full time

Contract length: 3-month trial, 6 months overall to start Schedule: 9am – 6pm Pacific Time

Do you believe strong organizational skills are the route to everything good in life?

Do you like talking and being heard?

Are you willing to start from the ground and work up?

Bingewatch is a full-service media company. We’re a conscious content company entertaining, educating, and informing through storytelling.

We work with amazing, storied clients and emerging technologies & agencies. We focus on: fandoms, conventions, community, reboots, streaming, web series, alternative distribution, and indie film festivals. We are a new media startup aiming to disrupt the film distribution and production industries.

The Role

We’re seeking a versatile, hard-working Executive Assistant to join our team. You’ll be working to support our CEO in making sure her working days run as smoothly as silk. No two days will ever be the same working for this new-media company. One day you’re at a press event; the next you’re on location with set designers; the next after that you’re tooling around on an Excel spreadsheet handling research for our brands.

We’re looking for someone who wants to grow into a leader and is willing to put in the hard work to get there. You’ll be committed to maintaining excellent relationships with our clients and our growing team. Organization is not only your strong point, but your passion. You’ll create systems, protocols, and procedures, and organize the chaos of a dynamic media company daily.

Do you answer “yes”?
  • Do you understand internet viral and meme culture?
  • Are you a high achiever? Do you have a proven track record of delivering exceptional results (in your last roles)?
  • Do you understand digital media?
  • Can you use web searches & AI chatbots to learn new skills?
  • Are you a dedicated lifelong learner?
  • Are you looking for a new challenge?
  • Are you willing to do what it takes to achieve results?
  • Can you prioritize your workload?
  • Have you ever wanted to work in a fast-paced tech media company?
What we offer
  • Ongoing training
  • Access to stream endless films & TV
  • Invitations to red carpet events & exclusive film previews
  • Market rate salary & attractive bonus structure
  • Travel opportunities within Latin America, UK, and USA
  • Paid vacation days per year
About You
  • Detail-orientated
  • Creative
  • Problem-solver
  • Team player
  • Up for a challenge
  • Discreet, aware of confidentiality processes in the workplace
  • Exceptional administrator with a working knowledge of contracts
  • Resilient, able to work in a fast-moving business
  • Proactive: You see problems and solve them before they are an issue; you see a new way of doing things and implement it immediately.
  • Typing speed of 45 WPM or more
  • Working knowledge of iOS
  • Working knowledge of Google Docs, Trello, Excel, Slack
  • Great interpersonal skills
  • Operations, administration, and customer-service experience
  • Desire to work in the film industry
  • Love for film which you translate into passion in your work
  • Desire to work at a fast-paced company
  • Strong sense of self
  • Both organization and strong attention to detail
  • You live on the internet
  • Experience working with company director(s) previously
  • Driver’s license
Day-to-day in the role
  • Relationship management: meet & greet visitors, answer phones, respond to emails on behalf of yourself & CEO
  • Manage household staff
  • Create meeting agendas; take and distribute meeting minutes
  • Generate leads & manage databases with support team
  • Craft fun, professional, instructive emails to team members & partners
  • Schedule management for the CEO: track appointments and herd into meetings/phone calls
  • Researching & reporting on subjects relevant to business
  • Create & maintain documentation for both external & internal purposes
  • Work with senior managers on strategy
  • CEO’s social media management
  • Booking travel
  • Online shopping
  • Personal tasks for CEO
  • Wrangle CEO to assure that all tasks get done every day
  • Work with Operations Director to assure coverage for all departments over public holidays
  • Train assistant and intern team to assure your role is covered on weekends, public holidays, and vacation days
  • Create & distribute notes from meetings
  • High-level management of Trello boards & other organizational systems
Remuneration

Rates depend on experience and the level at which you will join our team.

Recruitment process

Successful candidates will be invited to take a timed, paid test online.

Due to the volume of candidates we will only be able to reply to shortlisted candidates.

Ready to organize creation?

Apply

All fields required

Name:

Email address:

Location:

Number-one tip for staying organized online:

Resume (pdf, 2mb max):

What was your most challenging day at work ever? How did you resolve those challenges?

What is your favorite software you use to stay organized?

What do you love most about providing customer service?

Alternative:

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