Senior Project Management Advisor

The Senior Programme Management Office (PMO) Advisor role will act as the Deputy to the PMO Lead to ensure and enable the delivery of WMP's Change Plan by taking a lead role in management of the Corporate Change Governance and Commissioning Frameworks to ensure full transparency, effective control and optimise delivery in support of the Force Strategy and Business Plan.
The role is responsible for ensuring the reporting Framework is functional, all packs created are compliant with the reporting standards and that packs, actions and risk and issue escalation process are robust and coherent.
The role will also be responsible for ensuring any emerging risks from the change and improvement initiatives have been effectively fed through governance channels and in to the Force Risk Manager if required.
The role is responsible for supporting the identification, management and reporting of benefits both within the Change Portfolio and wider organisational activity to support the strategic objectives of WMP.
The Senior PMO Advisor will manage defined areas of the corporate change framework, and work collaboratively across the organisation to plan and pro-actively support change governance, commissioning and delivery activity. They will support the corporate change team and wider business to maintain a strong focus on business outcomes and benefits, and will communicate a clear direction to senior managers, colleagues and partners.
The role is also responsible for providing consultancy support to the wider organisation in terms of reporting, commissioning & governance and the identification of benefits as well as escalation of risks and issues.
The role is also responsible for ensuring the central management and co-ordination of Lessons Learnt across all change and improvement initiatives to ensure all lessons are captured and where appropriate, fed into Organisational Learning.
The role will support the recruitment, assignment and deployment of the specialist capabilities and resources within the Corporate Change Team to individual activities, initiatives and projects, including the use of external consultants.
The role will also carry out the activities of a Senior PMO Advisor as deemed appropriate by the PMO lead.
Acts as second in Command to the PMO Lead and Deputises for this role.
Oversees the delivery of Reporting Framework, ensuring the reporting Framework is functional, all packs created are compliant with the reporting standards and that packs, actions and risk and issue escalation process are robust and coherent.
Ensures all relevant risks and issues from the change portfolio have been effectively escalated to the Change SLT and Force Risk Manager, as required
Taking a lead role in the management of Corporate Change Force Wide Governance, and Commissioning Frameworks to ensure full transparency, effective control and optimise delivery of the Force Strategy and Corporate Change Portfolio.
Providing consultancy support to the wider organisation in terms of reporting, commissioning & governance and the identification of benefits as well as the escalation of risks and issues.
The central management and co-ordination of Lessons Learnt across all change, CI and improvement initiatives to ensure all lessons are captured and where appropriate, fed into Organisational Learning.
Line management of supporting roles where applicable
Support the assignment and deployment of the specialist capabilities and resources within the Corporate Change Team to individual activities, initiatives and projects, including any external consultants.
Support the management of the end-to-end Change Governance Framework, processes and reporting including agenda setting and action management.
Drives the Quality assurance and acts as an authority on best practice standards and procedures.
Analyses and interprets the status and performance of the Corporate Change Portfolio to agreed timescales; providing recommendations on trends, major risks and critical issues to support management decisions
Support the development and management of a clear commissioning pipeline to ensure initiatives, projects or improvement proposals are progressed in line with the Corporate Change Portfolio defined by the Force's strategy.
Undertake administrative and quality assurance duties to ensure suggestions are processed in a timely & effective manner.
Ensure all projects/initiatives keep adequate and proportionate decision, agreement and action logs.
Analyse and interpret the status and delivery of the Corporate Change Portfolio to agreed timescales, providing recommendations on trends, major risks and issues to appropriate senior stakeholders in order to support management decisions.
Liaise with Finance regarding monitoring of financial spend, investment appraisal and benefits realisation
Responsible for supporting the identification, management and reporting of benefits both within the Change Portfolio and wider organisational activity to support the strategic objectives of WMP.
Develop accurate and timely solutions, documents and materials for all project, initiatives and Governance management purposes
Contribute to other Governance activities within the Corporate Change team and as defined by the PMO Lead
Responsible for maintaining the Corporate Change team repository, SharePoint and Teams channels. Undertaking configuration and permissions management duties and is the content editor for Corporate Change team's intranet pages
Management and co-ordination of the Corporate Change team skills matrix, training & development schedule.
A minimum of 4 years' experience of working in either Project Management Offices, Project Management, Governance Management or equivalent experience - with certification (foundation or practitioner) or on-the-job training from a centre of excellence.
Experience of working with a wide variety of stakeholder groups (internal and external) including senior managers.
Experience of implementing project and management principles
Experience of autonomously managing projects and initiatives.
Mature Planning skills
Competent in risk and Issue management
Experience of organising and shaping complex information/data for inclusion in reports/cases
Sensitivity to the needs of diverse communities served by the team.
Experienced and competent in the use of MS Office applications (specifically Share Point, Word, Excel and PowerPoint)
Experience of analysing, developing, maintaining and extracting data from management information systems and documentation
Experience of identifying realisable benefits as part of a business case and benefit realisation management.
Benefits and/or risk management qualifications
Experience of managing projects within a public sector environment
Experience and competent with practical use of the Microsoft 365 applications; SharePoint, Forms, Project
Excellent organisational and planning skills
Experienced and competent in the use of MS Office applications (specifically Word, Excel, PowerPoint, SharePoint and MS Project)
Probationary Policy:
Under the Probation Policy, if you are currently in your probation period, during your probationary period you will not be permitted to apply for alternative police staff roles within the Force unless there are exceptional circumstances. Policies - Probation Period (Police Staff) (wmpad.local)
5 hours per week but will need to be flexible to meet the demands of the post and may have to work outside normal core hours. The post is Agile. The post holder will need to have the ability to travel to different locations across the region, as required.
Successful applicants will be required to pass Recruitment Vetting and Counter Terrorism Clearance scrutiny prior to commencing their role, this will include a full background & financial disclosure as part of the vetting process.
Medical
Appointment to this role will be dependent upon successfully medical checks, which may include a drugs test and if required a fitness test.