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Office Executive

4 months ago

Oakenshaw West Yorkshire, United Kingdom Venatu Consulting Ltd Full time

Venatu are currently recruiting an Admin Co-ordinator on behalf of our Bradford based client;

Reporting to the Projects Team Leader, pivotal aspects of your role will include;

Coordinate the day to day project admin activities

Ensure smooth delivery to meet client deadlines

Use the most cost effective and client focused approach

High standard of both external and internal communication

Your fundamental responsibilities will include, but are not limited to;

Allocation of components using our in-house stock system in line with the customer request and programme dates.

Liaising with suppliers on a daily basis

Scheme Quotations and schedule collation

Budget monitoring - ensuring order cover received, funds available to complete the job

Workload planning for team

Monitoring inbound and outbound supply - ensuring supplier kit has arrived/despatched in line with programme requirements

Schedule and email inbox management - ensuring work is completed within time frame required and followed as required by the client

Issue resolution and progression reporting - advising management/client of progression with suppliers, kit and workload

Skills & experience needed;

Previous administrative experience in projects

Strong organisational skills

Strong IT skills and knowledge/experience with all MS office packages including Microsoft Excel

SAGE experience

Manage and prioritise a diverse workload

Delivering reporting information to corporate timetable

Internal progression reporting, this will include monthly statistic collation

Monitor and adhere to key dates and deadlines - this will include ensuring all stock allocated, transport arranged and last-minute requests completed within a timely manner

Challenge inaccurate and or omitted information provided - both internally and externally

Problem solving under pressure

Ability to present solutions by using your initiative and investigating where required

Skills;

Hardworking, reliable and friendly

Dedicated and passionate

Resilient and focused

Enthusiastic and bubbly to fit in to a fun and friendly team

Good team player

Ability to learn quickly and prioritise effectively

Ability to adapt and react effectively to changes

Ability to manage a fast paced and diverse workload

Ability to problem solve, use initiative and offer solutions

Strong attention to detail

Accurate data input with a “right first time” approach

Ability to listen and take direction