EA to Dynamic Chairman

2 weeks ago


London, United Kingdom Labnus Search Full time

We are looking an EA / Diary Assistant to join the Chairman’s office of a fast paced, vibrant, globally well known company with offices internationally. This is a key role where you will work closely with a small team including a Senior EA , PA and Chief of staff. In this role your main responsibilities would be to manage the complex international diary and travel schedules for the Chairman, providing detailed day to day management ensuring the effective organisation of time across his priorities. Friendly, collaborative and supportive team where people stay for many years. The Chairman is a charming individual, well respected and well liked - a leading visionary at the top of his field. The role has the opportunity for growth and progression so great career path.

Discretion, confidence and strong emotional intelligence are also important as you will be dealing with a lot of sensitive and confidential information and liaising personally with senior leaders and high profile clients globally.

The role would include but not be limited to:

  • Planning and coordinating schedules, anticipating any difficulties,negotiatingand allocating time to priorities and making surehe is in the right place at the right time, with the right information and briefing.
  • Coordinating and collating briefings making sure that theChairman is provided with the relevant papers or briefing in advance of meetings.
  • Manage theChairman's calendar and inbox.
  • Respondingto invitations andcoordinating with event organisers to ensure quick replies andliaison over details.
  • Support the Senior Executive assistant with event networkingprogramme, includinginvitation management, coordination with guests and briefing requirements.
  • Building a network across thebusinessand wider industryto support the smooth running of the office.

Key requirements:

  • EA experience at senior level - CEO/ Chairman / Senior Exec
  • Great people skills, good at building relationships – strong Emotional intelligence
  • Excellent IT and Administration skills
  • Ability to understand the business and the firms ethos and strategy A proactive and driven individual with a collaborative and international mindset

Excellent benefits including pension, private healthcare and bonus. The role is office based but with some flexibility to work remotely occasionally.

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