Modern Apprentice
2 weeks ago
We are looking for a Finance Administrator to join our cashroom team based in Edinburgh. The successful candidate will undertake a Modern Apprenticeship and will be supported throughout their apprentice journey by a dedicated Assessor. The Modern Apprenticeship contract will last two years.
The cashroom team is responsible for managing and maintaining the books and records of all Shepherd & Wedderburn LLP group companies to include all general ledger and client ledger transactions. The objectives of the Finance Administrator will include, but not be limited to, all duties as noted in this document, whilst at all times ensuring compliance with all regulatory requirements (HMRC VAT rules, The Law Society of Scotland Solicitors’ Accounts Rules and The Solicitors Regulation Authority Accounts Rules 2011).
The role
Once full training has been provided you will be expected to be able to accurately and efficiently undertake all of the following tasks;
- Preparation and submission of the firm’s cheque banking process to include the electronic filing of all copy cheques, reconciling cheque logs and dealing with all associated banking queries. (Cashiering)
- Providing support as and when required to assist with the team’s electronic filing requirements. (Cashiering)
- Produce and distribute regular reports including, but not limited to, daily transaction daybooks, monthly partner’s drawings account reports, monthly solicitor’s deposit account volume count report. (Cashiering & Controls and Reconciliations)
- Responsibility for carrying out daily reviewing of client disbursements and the submission of related follow up requests to the firm’s billing team. (Controls and Reconciliations)
- Providing administrative support to the firm’s credit control team to assist in the collection of outstanding debts (Credit Control)
- Attending team meetings and contributing to any group discussions on cashroom procedures and ensuring all process documentation specific to the role is kept up-to-date at all times.
- All ad-hoc tasks and projects which may arise from time to time and which require administrative support
Skills/experience
- Enthusiasm, accuracy and a sharp eye for detail will be essential.
- Comfortable working as part of a team but also able to perform to your own initiative when required.
- Strong interpersonal skills and comfortable communicating clearly both verbally and in writing.
- You’ll be confident in your own judgement and skills, but also able to know when it’s necessary to call upon the help and expertise of others.
- It is essential that you have strong organisational skills and the ability to work under pressure in a busy and demanding environment to strict timescales will be fundamental.
- We are looking for someone who is flexible and reliable, who has a pro-active “can-do” attitude and a drive to succeed within our wider cashroom team.
- You should be comfortable using Microsoft Word, Excel and Outlook.
Any knowledge of the Law Society of Scotland & SRA Solicitors’ Accounts Rules, HMRC Vat regulations or Anti-Money Laundering Regulations 2017 would be beneficial but not essential as all training will be provided
Other information
At Shepherd and Wedderburn we strive to provide a supportive, inclusive and high performance working environment, where everyone feels they belong. Diversity and inclusion is at the heart of our business and we welcome applicants from different backgrounds to all levels of the organisation. To foster inclusivity we particularly encourage applications from those who may be from underrepresented groups, including candidates from Black, Asian and minority ethnic backgrounds, LGBT+ people, disabled people and those from lower socio-economic backgrounds.
Shepherd and Wedderburn is committed to protecting the privacy and security of your personal information that we collect as a “data controller”. The information provided by you will be processed in accordance with our GDPR Privacy Notice for Applicants and Work Experience Students. If you are successful in obtaining paid employment with us, we will hold your information in accordance with our Personnel Data Retention Policy, which will be provided to you at the relevant time.
We will process the information you provide solely for the purpose of evaluating your application for employment. The information will be disclosed to the interview panel (if relevant), your line manager (if appointed), and Human Resources staff members. We may contact any references provided for the purposes of discussing your application, and will ask your permission before doing so.
If you provide any information deemed to be “special category” information under the General Data Protection Regulation, we may use this as follows:
- We will use information about your disability status to provide appropriate adjustments to the interview process.
- We will use any information provided in our diversity monitoring form about your race, colour, nationality, ethnic or national origin, gender identity, gender expression, social mobility background, religious beliefs, sexual orientation, any disability information, age, and marital/civil partnership status to ensure meaningful equal opportunity monitoring and reporting. Any analysis of this data will be done on an anonymous basis.
Should your application be unsuccessful, the information provided will be deleted within 1 year of a decision not to progress your application.
If you have any further questions about how we process and store your information, or your rights in relation to this, please refer to our GDPR Privacy Notice for Applicants and Work Experience Students (available at
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