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Assistant Private PA

4 months ago

United Kingdom Connells Group Full time

Hybrid working | Fixed Term Contract | Full Time
We are currently looking to recruit a PA to provide comprehensive and proactive support to the Divisional Managing Director, and to also support the wider South Coast Senior Management Team on a Fixed Term Contract.

Proactive diary management: being able to identify and understand priorities to effectively maintain and update diaries as appropriate (using Microsoft Outlook)
Comprehensive and proactive business support: able to manage, prioritise and undertake diverse activities in a positive and flexible way (e.g., arranging travel plans, managing calls, setting up / coordinating meetings / conferences, dealing with general queries and correspondence, minute taking)
Creation and management of key reports and processes: collate appropriate information and create agreed reports / summaries for the leadership team to support areas such as negotiator leagues, income reports, branch review data, KPI performance, expense reports etc.
Coordinate and prepare for relevant key meetings and events: create appropriate packs, presentations, materials, agendas etc (using PowerPoint, Word, or other software when appropriate.
Support and organise regional initiatives and social events and distributing communications to the business unit.
Acts as an ambassador for the wider business unit and Countrywide: a role model for the Countrywide values, building strong and effective working relationships with all internal and external stakeholders.
Undertake ad-hoc tasks as required, be a proactive source of help to the team and keep activity on track, conducting all tasks as required, such as managing stationary ordering, car allocations in collaboration with Fleet etc.
Regular liaison with internal departments such as HR, IT, Fleet and Payroll.

Fully proficient in all key software packages e.g., Word, Excel, PowerPoint and confident with all aspects Microsoft Outlook (or similar email system)
Remote working at times with a local Base in either Hampshire or Sussex, you will be required to travel to various locations for meetings
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