Finance Assistant

4 weeks ago

Co Antrim Northern Ireland, United Kingdom Kilwaughter Minerals Ltd Full time

Job Title: Finance Assistant Salary: Starting salary commensurate with experience and qualifications Location: This role is based at HQ, Kilwaughter, Co. Antrim Purpose: Reporting to the Financial Controller, this role will be responsible for the accounts payable function. The role will require processing of stock and non-stock purchase invoices in accordance with company procedures to ensure supplier invoices are entered accurately and on time. You will also prepare monthly payment runs for sign-off, provide reports to the Financial Controller (including VAT reconciliations and aged creditor reviews) and liaise with other departments in the closure of purchases orders in the system. KEY RESPONSIBILITIES

  • Take responsibility for health, safety, and well-being to deliver safety-first behaviours.
  • Create new vendors on systems such as Navision.
  • Ensure the invoices match approved purchase order numbers correctly by checking on Navision before progressing to payment.
  • Responsible for communicating directly with suppliers to obtain statements, invoices, bank details etc.
  • Handle and respond to accounts payable phone calls/emails in a timely manner with, both internal and external customers.
  • Responsible for processing a high volume of invoices daily on the Navision system.
  • Assist with the reconciliation of daily, monthly, and yearly transactions of vendor or customer statements.
  • Produce the monthly supplier payment run (both in euro and sterling) ensuring suppliers are paid in accordance with agreed terms and conditions or in accordance with best practice.
  • Allocate payments to supplier accounts.
  • Ensure completion of the invoice processing and resolve any queries effectively to meet deadlines at month end and for payment runs.
  • Provide copies of any invoices to the Financial controller when requested.
  • Work cross functionally with all departments providing support and be a key point of contact for others on financial accounting matters.
  • Adhere to the Company’s confidentiality rules and procedures at all times.
  • Ensure good relations and communications with all members of the team and provide excellent customer care in an efficient manner.
  • Act as an ambassador for our company values, behaviours and adhere to all company procedures.
This list is not exhaustive but compiled to give a core reflection on the responsibilities with the position. PERSON SPECIFICATION (Essential) - Education - GCSE Maths & English Grade A-C Experience
  • 2 years’ experience in a finance department with an understanding of accounting processes and procedures
  • Experience processing a high volume of purchase invoicing
  • Experience in liaising & communicating effectively with non-finance team members.
Skills
  • Excellent attention to detail, organisational and prioritising skills.
  • Excellent analytical, problem-solving, and decision-making skills.
  • Excellent communication (both verbal and written), interpersonal, and influencing skills.
  • Ability to manage multiple tasks simultaneously whilst maintaining high level of accuracy.
  • Initiative, tenacity, self-motivated and well organised
  • A positive attitude towards teamwork and the ability to deliver results and execute within targets.
  • Computer literate with strong Microsoft Office suite skills
Circumstances - Able to work flexible hours as required and occasional travel to remote sites to meet business needs Personality: Ambitious & passionate about our brand, our reputation, and our customers Self-motivated, energetic and confident individual who is precise and pays attention to detail Determined and driven by results whilst eager to work at pace Embrace and adapt well to change with a positive, can-do attitude An ambassador for our company values and someone who leads by example

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