ISF Programme and Finance Manager

2 weeks ago

United Kingdom HM Government Full time
ISF Programme and Finance Manager (UKR24.190)

View Vacancy - ISF Programme and Finance Manager (UKR24.190)

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

Job Category

Foreign, Commonwealth and Development Office (Programme Roles)

Job Subcategory

Foreign, Commonwealth and Development Office (Programme Roles)

Job Description (Roles and Responsibilities)

The British Embassy in Kyiv is recruiting a Programme and Finance Officer to support the Special Defence Advisor (SDA) in their capacity as Senior Responsible Officer (SRO), and the Deputy Special Defence Advisor (DSDA) as Programme Responsible Officer (PRO). The role of the SDA team is to develop and deliver UK objectives in Defence Reform for Ukraine as part of the Integrated Security Fund (ISF) formally known as the Conflict, Stability and Security (CSSF) fund.

As the Programme and Finance Officer, you will be working to ensure the delivery of the SDA's strategy, which currently focuses on: Institutional Resilience and Good Governance; Transparency and Anti-Corruption; and Human Security.

Working closely with the SDA; Deputy SDA; and Capability-Based Planning Advisor (CBPA), as well as the wider Programmes Team and other government departments, you will manage an approximately £5m sub-programme under the broader ISF Ukraine Security Sector Reform Programme.

The SDA team is a strategic defence transformation programme within the British Embassy Kyiv. The team is led by security sector reform professionals whose role is to advise and support the Ukrainian MOD on the implementation of its institutional reform priorities (such as anti-corruption, procurement reform, and human security). This is done through direct advice - led by the SDA - as well as through the delivery of defence reform projects.

This is a complex and dynamic role and favours someone with at least 3 years programme management and financial management experience. Reporting to the DSDA, the Programme and Finance Officer will be working closely with implementers and colleagues across the Embassy, UK and Ukrainian government and will coordinate and provide returns on the delivery on the entire SDA programme. This role will test and develop your financial, analytical, and program management skills.

We are looking for a highly motivated, pro-active individual who understands ISF (formerly CSSF) programme finance policies and requirements, or with enough experience and expertise to develop this knowledge at pace. You will also need to understand stakeholder management, programme monitoring and evaluation, value for money, and risk management. You should also have an awareness of conflict sensitivity, gender, equality and social inclusion.

As Programme and Finance Officer, you will represent the UK in Ukraine at international implementer and donor events. This will require careful management of political sensitivities and understanding of UK policy and SDA strategic direction towards defence reform. You should have experience in delivering and managing successful projects/programmes and accurate financial reporting. This role will provide you with the opportunity to develop and expand your skills in a fast-paced international and political environment.

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We promote family-friendly flexible working opportunities, where operational and security needs allow.

Main Duties and Responsibilities:
  • Reporting primarily to the DSDA and the SDA you will manage the successful delivery of a range of defence and security reform projects;
  • Be responsible for programme cycle management over a portfolio of projects by maintaining strong working relationships with a wide range of stakeholders in Ukraine, London and the regional programmes network in a face-to-face manner;
  • Provide accurate financial reporting through consistent engagement with stake holders and financial returns to ISF and UK MOD colleagues;
  • Accurately report back information and analysis from stakeholders to inform future development of ISF programmes;
  • Ensure the timely planning of activity and reporting in accordance with ISF and UK MOD guidance;
  • Provide quality assurance advice related to project deliverables, including value for money, budgets, impact, etc.;
  • Appropriately escalate risks and challenges in a timely manner;
  • Support improvements in programme management standards by adapting current processes where required, to maintain the annual programme cycle timeframes;
  • Provide clear advice and briefing on relevant contextual issues related to the portfolio, working with London-based advisers and teams in the Embassy, including escalating decisions and/or risks as appropriate;
  • Support and lead events with implementers or visitors from London. Provide translation as required for senior officials;
  • Undertake related functions not outlined which are reasonable and pertinent to the grade on an 'as needs' basis.
Essential qualifications, skills and experience
  • Strong written and verbal communication skills in English and Ukrainian (at a minimum of a C1 level according to CEFR*);
  • Previous experience in engaging with a wide network of stakeholders to deliver programme management. Given the large size of UK project contracts, you must be able to hold implementers to account;
  • A minimum of 3 years of experience in project/programme management. Previous experience of monitoring and evaluation methodologies is vital, as is an ability to manage financial budgets;
  • ISF funds a diverse range of projects within a challenging and dynamic operating environment. As such, the jobholder must be able to manage a broad workload at pace whilst also ensuring a quality service is provided;
  • Ability to plan and prioritise workload is an important skill for this role.
Desirable qualifications, skills and experience
  • Previous engagement with defence and security sector institutions operating in Ukraine (e.g. NATO, EU, DCAF et al);
  • Previous engagement with international NGOs, organisations, governments or other donors;
  • Previous engagement with Ukraine security sector and Civil Society Organisations;
  • Previous engagement with Ukrainian MOD and UK MOD;
Required behaviours

Delivering at Pace, Making Effective Decisions, Seeing the Big Picture, Working Together

Application deadline

19 May 2024

Grade

Higher Executive Officer (HEO)

Type of Position

Full-time, Fixed Term

Working hours per week

40

Duration of Post

12 months

Region

Europe, Eastern Europe & Central Asia

Country/Territory

Ukraine

Location (City)

Kyiv

Type of Post

British Embassy

Number of vacancies

1

Salary Currency

USD

Salary

3,445.38 (gross)

Start Date

1 July 2024

Other benefits and conditions of employment

This is a fixed-term contract for 12 months, for 40 working hours per week including 1 hour per day for lunch.

The appointment is a one-year fixed term contract that is renewable subject to availability of programme financing. The applicant must currently hold the independent right to live and work in Ukraine and be prepared to ensure that right remains throughout the scope of the contract.

The British Embassy does not sponsor work permits.

The job holder will be expected to have a physical presence in the office throughout the week to support the SDA team. Due to project launches and events, the 40 hours per week worked will not always correspond with the Embassy opening hours of 9am-5pm.

The jobholder will be expected to work outside these hours on occasion to enable the Embassy to respond appropriately to developments, with time off in lieu granted.

The start date mentioned in the advert is just an expected start date. The appointment can start earlier or later depending on several factors.

British Embassy Kyiv will provide a full induction. The jobholder will have access to British Embassy Kyiv's full learning and development offer, which includes the Foundation Programme in UK International Policy and Diplomacy and other related courses.

This position provides an excellent opportunity to learn about the role of an Embassy and international relations/diplomacy in Ukraine.

The successful candidate will be subject to professional background and security clearance.

Staff recruited locally by the British Embassy in Kyiv is subject to Terms and Conditions of Service according to local Ukrainian employment law.

Additional information

Please note that the deadline for applications is 23:55 on the day mentioned in the above field "Application deadline".

We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.

Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

Please be advised that British Diplomatic Missions will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a position.

Please note for more information on the Common European Framework of Reference for Languages: Learning, Teaching, Assessment levels please click on the following link . Please bear in mind in case you are invited for an interview your language skill is going to be assessed.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it. #J-18808-Ljbffr

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