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Legal PA

2 months ago

United Kingdom Owen Reed Full time

Owen Reed is looking to recruit a motivated Legal PA to join top law firm in London.

This is a fantastic opportunity for an experienced Legal PA to join our friendly and supportive Dispute Resolution department, providing first-class professional PA support to a number of partners and fee-earners.
The Legal PA will be an integral part of our busy Commercial Dispute Resolution team (which sits under the wider Dispute Resolution department) and will work principally for named fee-earners, but also as part of our PA team with shared responsibilities. We're looking for an experienced Legal PA who can prioritise and delegate effectively, with excellent communication and organisation skills.

This role sits within the Commercial Dispute Resolution team, which is part of our Dispute Resolution Department. Our Commercial Dispute Resolution team serves a wide range of entrepreneurial clients, from individuals through to larger, cross-jurisdictional organisations. The team's experience covers all forms of commercial dispute resolution including litigation (both domestic and overseas), appellant work, arbitration, restructuring and insolvency, civil fraud and mediation. We work across a wide range of sectors and deploy a bespoke strategy based on our clients' specific commercial objectives and budgets.

Proactively managing and maintaining fee-earner diaries, making appointments and co-ordinating internal and external client meetings including ensuring fee earners have relevant materials required for any meetings, the booking of meeting rooms, video conference facilities, refreshments, restaurants, taxis etc.
Making extensive travel arrangements (domestic and foreign, including completing and submitting visas), producing itineraries and ensuring expenses claims and trip reports are completed.
Management of fee-earners' inboxes when they are out of the office; monitoring and responding to emails, prioritising correspondence to enable fee earners to focus on urgent matters and using initiative to route emails to the appropriate individuals for swift response and action; Onboarding new clients by following compliance rules, to include requesting official KYC documentation, managing opening of new matters.
Preparation of account forms and coordination of the end-to-end billing process and Elite 3E financial reporting; Undertaking research using the internet, databases etc.
Ensuring relevant BD and financial systems/reports are up to date.

Experience in a demanding, high performing legal services environment (preferably in Dispute Resolution but not essential)
A proactive, flexible and self-motivated approach.
Knowledge of Microsoft packages such as Outlook, Word, Excel and PowerPoint.
Microsoft / Windows 11 Suites e.g. Word, Excel, PowerPoint, Outlook, Teams
BigHand Digital Dictation System
One Place (CRM)
My Performance Leader