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Private Client Paralegal

4 months ago

London, United Kingdom DMH Stallard LLP Full time

We have an exciting opportunity for a Paralegal to join our Private Client team based in our London office. This is the chance to join an award winning law firm, working within a friendly team based in our modern offices. With lots of benefits on offer including Hybrid working, this could be the role for you

Job overview:

  • To provide administrative assistance and support to the Partners, Senior Associates, Associates and other fee earners of the Private Client team primarily in London (and on occasion other members of the Private Client department in other offices).
  • Conduct a variety of tasks to include general administrative tasks and support, answering the telephone, taking messages, arranging remote meetings, attending remote meetings, taking minutes, filing, printing, scanning and binding, photocopying, research, drafting correspondence, drafting simple wills and letters of wishes, trust documents, Lasting Powers of Attorney and all associated documents, assisting with simple probate administration and the preparation of Estate Accounts.
  • We would expect your role to develop as experience allows with the balance of the role remaining flexible, based on the mix of work at a given time.

Responsibilities and Duties:

  • To work as part of the team to assist with providing private client services, undertaking non fee-earning and fee-earning work and time recording accordingly. To deliver a high quality service to clients, dealing with them on the telephone and face-to-face in client meetings.
  • Responsibility, under supervision, for assisting others within the Private Client group with their matters as detailed above in paragraph 1.
  • Preparation of correspondence and drafting wills and trust documents (with support) from precedents, in compliance with DMH Stallard house style guide.
  • Proof reading, fact checking, and the ability to send confidential documents to clients and others unsupervised.
  • To learn and adhere to the firm’s systems (to include use of DMH Stallard case management system, Isokon accounts package), and the requirements of third party referrers.
  • To assist with the development of our case management system.
  • Data inputting and basic accounting transactions following the provision of training on the firm’s accounts package and systems detailed above.
  • Case management and dealing with incoming emails.
  • Arranging appointments, taking messages, receiving and delivering documents.
  • Open and close files in Case Manager.
  • Attend department meetings and such internal or external training courses as required.
  • Preparation of correspondence, reports, memos, forms, legal documents and bills from audio dictation, manuscript and precedents in compliance with DMH Stallard house style guide.
  • Costing and preparation of bills for approval of fee-earners.

Knowledge, Skills and Experience required:

  • Previous legal work experience or academic knowledge. Ideally private client services experience (estate accounts and simple trust administration).
  • A commitment to excellent client care and enthusiasm for private client work.
  • Excellent IT skills with experience in Word, Axxia (preferred but not essential), Excel, PowerPoint, Email, Office Practice and Internet. Ideally previous experience of digital dictation and a case management system.
  • Ability to communicate well orally and in writing, including dealing directly with clients when required.
  • Attention to detail.
  • Exceptional organisational skills.
  • Effective administrative skills.
  • Accurate and efficient time recording skills.
  • Able to identify problems, complaints and risk management.
  • Ability to work well under pressure and be proactive.
  • Experience in a case manager system desirable, but full training will be given.

Benefits:

  • 25 days holiday per year, increasing after 5 year's service, plus bank holidays
  • Birthday holiday
  • Life Assurance
  • Private Healthcare
  • Sodexo discounts and benefits
  • Pension scheme
  • Cycle to work scheme
  • Plenty of social events throughout the year

For more information please contact jodie.cashman@dmhstallard.com