Office Co-ordinator Part-time

1 month ago

Mold Flintshire, United Kingdom Music Mark Full time

Theatr Clwyd is seeking a Music Co-ordinator to support and assist the Director of Music through the delivery of effective coordination and administration, enabling the smooth and efficient operation of the Theatr Clwyd Music Trust.
~ Contract Type
Full-Time Permanent
Administration
Working closely with the Company Support Team to ensure the smooth running of the Music Trust
To ensure efficient and effective scheduling of lessons and ensembles, supporting the Team Leaders and Music Associates with timetables, waiting lists and absence cover
Ensuring student, parent/carer and school data is kept up to date and accessible to team members as appropriate
Overseeing the student registration process and school booking requests
To coordinate the administration of ensembles
Managing all aspects of music exam administration
Responsibility for the administration and logistics of the instrument, sheet music and technology resources, assisting with the implementation of processes and maintaining accurate records
To support the Finance Team and Director of Theatr Clwyd Music with accurate financial administration – including budget monitoring, record keeping, processing orders, invoices etc
To coordinate the Direct Debit process, completing monthly reconciliations and following up on actions generated within this process
To coordinate, and where necessary write risk assessments and other health and safety information
Collating quantitative and qualitative data and preparing reports
To support and assist with the development, implementation and evaluation of policies, processes and procedures
Responding to queries from schools, parents, Music Associates, partner organisations and other stakeholders
Updating the Music Trust website
Monitoring and updating social media channels
Managing the Music Trust media library (photo, video, audio)
Project and event support
Where appropriate coordinate the planning and delivery of projects and events
In conjunction with the People team, assist with the administration and delivery of training
Support at events and projects
To support the Director of Music in the delivery of the vision and strategy.
Support the Director of Music in fully integrating the department with wider Theatr Clwyd programme
To work closely with the Creative Engagement Team, ensuring where possible objectives and outcomes are aligned
To coordinate work experience and training placements
Work in the best interests of the theatre and in accordance with company policies including health and safety, safeguarding, data projection and IT; and ensure all creative engagement activities are planned in line with company policy too.
Be an active ambassador for Theatr Clwyd at all times, providing the highest level of customer care, and promoting the theatre’s work and fundraising.
Undertake other duties as requested by the Director of Music
Theatr Clwyd has been making world-class theatre in the hills of North Wales since 1976. We are one of few theatres in the UK to still have scenic construction, costume making, props, and scenic art teams.
Membership organisation, subject association and charity.
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    Theatr Clwyd is seeking a Music Co-ordinator to support and assist the Director of Music through the delivery of effective coordination and administration, enabling the smooth and efficient operation of the Theatr Clwyd Music Trust. Share this vacancy: Employer Theatr Clwyd Location Mold, Flintshire Contract Type Full-Time Permanent Closing Date ...

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