Document Management Controller
4 weeks ago
Are you an experienced Document Controller / Site Administrator looking for a new exciting opportunity with a leading Regional Main Contractor?
Fawkes & Reece are proud to be partnered with a leading Regional Contractor recruiting for an experienced Document Controller to join their growing team. My clients are market leaders delivering across their core sectors including Student Accommodation, High-Rise Residential and Care & Retirement Living.
As Document Controller you will be working across two fantastic high rise residential accommodation projects based in Leeds and York. With two opportunities available, you would be required to split your week with Leeds 3 days a week and in York 2 days, both central locations.
Support and administer the registration and distribution of documentation between construction project team members, designers, supply chain and clients on a large high rise projects in York and Leeds.
SharePoint -
Setting up new contract folders and adding the folder structure
Keeping SharePoint folders up-to date i.e. Helping with SharePoint issues/queries - getting staff SharePoint access if they don't already have it, sync issues, creating new folders etc.Perhaps you've used the following software or similar and you're able to adapt to use;
Add Packages of work/Sub-Contractors/consultants to the system and maintaining their information
Assist the whole site team including subcontractor with any technical issues.Assign sub-contractors/waste management contractors/materials suppliers and project users to the system.
Add and Edit project data including meter readings (Gas, Electric, Water), Waste figures, fuel use etc
Make the "Site Starter Pack" to help the new sites.
Print and laminate documents (either in the office if using the plotter or on site if needed)
Assist with turnstile access set-up & monitoring of card (CSCS etc) expiry datesCustomer Service
Show flexibility and enthusiasm to provide any support that may be required in the office/site team to ensure that there is little disruption to customers. This may include providing reception cover.
Ensure telephone calls are answered efficiently and professionally. Keep the reception area tidy and welcoming, free from personal items in view of visitors.
Manage meeting room diaries in Microsoft Outlook.Ensure compliance and adherence with all Company Management Systems policies, procedures, processes and tools applicable to role.
Excellent IT Skills, MS Office knowledge - Word, Excel, PowerPoint. On site software experience such as Viewpoint 4P and Fieldview or similar document management tools.
Excellent with email and electronic diary management functionality
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