Property Facilities

2 weeks ago

Kensington Merseyside, United Kingdom Coles Group Pty Ltd Full time

Press Tab to Move to Skip to Content Link Property Facilities & Compliance Coordinator

Working in retail is fast-paced, and at Coles Express for Viva Energy Retail, the rubber really hits the road. It’s not a typical 9-5, so you can easily blend life and work. And as part of a small station team, you’ll enjoy the variety and speed that offering convenience to local and on-the-move customers brings.

About the team

This is an amazing opportunity to work for Viva Energy Retail, Australia’s largest single branded mobility and convenience retail network. It’s a really exciting time to join with Viva Energy who are growing and diversifying through the recent acquisition of Coles Express and On The Run Group. We’re all about helping people reach their destination, whether it’s filling up your car, grabbing food to go, or topping up essential groceries, we’re all about helping people reach their destination, we’re here when you need us. 

About the role

As the Property Facilities and Compliance Coordinator, you will manage the maintenance, compliance and facilities related to the commercial office assets and the leased, owned and sublet retail assets as required within the Viva Energy network

You’ll also:

  • Manage, compile and track all compliance requirements under the Head and Sub Leases - 
  • Work closely to build relationships with Landlord and Subtenants so they understand compliance expectations, and also where to escalate maintenance concerns
  • Escalate & track reactive and planned maintenance issues which arise under Head and Subleases with relevant parties
  • Assist Property Managers with property inspections, log, escalate and manage through to completion, issues found during inspections
  • End to end management of office compliance and maintenance activities across all office and commercial properties
  • Manage all retail site compliance - keep Smartsheets updated (and any new systems that are implemented), instruct contractors as required, ensure works are closed out and reports are filed where required
  • Manage any Landlord site works, ensuring internal stakeholders are aware of the scope of work, any safety concerns are addressed, and works are scheduled through the retail communications system
  • Assist with facilities management activities across our corporate office locations

**this role can be Melbourne (Docklands) or Adelaide (Kensington) based 

About you and your skills

You’ll have experience managing trades and coordinating maintenance and capital works in a similar fast paced environment. 

You’ll also have: 

  • Financial acumen and demonstrated experience developing budgets and managing costs to budget
  • Strong communication and stakeholder engagement skills
  • Strong systems knowledge and relevant tertiary qualifications 

     
Fuel your next move

If you like the sound of us (and our corny servo puns) apply now.

We’re continuing to build a gender equitable team, and a culture that’s just as diverse, inclusive and welcoming as the communities we serve. We encourage applications from people of all ages, cultures (including our First Nations Peoples), abilities, sexual orientation and gender identities. Where possible, we’re happy to adjust our recruitment process to support candidates with disability. Find out more in the ‘Our Recruitment Process’ section of our careers site.

IMPORTANT

By applying for this position at Coles Express, you are consenting to Coles sharing your personal information with Viva Energy Retail Pty Ltd (Viva Energy). From 1 May 2023, Viva Energy became the owner of sites currently trading as ‘Coles Express’. Coles is continuing to provide recruitment services to Viva Energy and may pass on your personal information for the purpose of reviewing your application, your suitability for employment and if you are successful, for the purpose of your employment. Coles will manage your personal information in accordance with Coles Careers – Candidate Privacy Policy. Information about how Viva Energy collects and handles personal information is available at

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