Senior Manager

4 weeks ago

St Albans Hertfordshire, United Kingdom NLB Solutions Full time

NLB Solutions are working with local charity that are looking for an Finance Operations Lead to support the Finance Manager in running the Purchase and Sales Ledger and Banking process and supporting the Finance Officers on a daily basis. The role will be reporting into the Finance Manager and be working from home with occasional meeting in person with the team in St Albans (either monthly or 3 monthly). The role needs someone that has worked in a similar capacity in the recent past.

The team have excellent processes in place and the role has become available after retirements and movements from one part of the organisation to another. The managers are keen to have someone that is able to deal with the team on a daily basis.

Duties:

Accounts Payable:

* Supervise the Finance Officers to ensure that all purchase ledger invoices and refunds to tenants are processed and paid within prescribed timescales.

* Ensure invoices are scanned and processed within prescribed timescale.

* Review monthly supplier statements reconciliations and follow up on any commentary from previous monthly reviews.

* Escalate any issues in the purchase ledger or with suppliers to the Finance Manager on a weekly basis.

* Managing the purchase ledger module within our housing system including the setup and management of supplier accounts.

* Prepare, review and transmit supplier payment runs in line with payment schedules.

* Completing month end procedures and delivering the effective close of the AP system in line with period end deadlines.

* Monitor all relevant purchase ledger mailboxes ensuring timely resolution of queries raised by both suppliers and internal stakeholders.

* Ensure all refunds to tenants and local authorities are approved and paid in line with the delegated authority of approvers and coded correctly when processed.

* Complete monthly balance sheet reconciliation in line with prescribed timescales.

* Responsible for generating the purchase ledger ageing analysis and supplier payment date reports.

Accounts Receivable and Rent Ledger:

* Supervise the Finance Officers to ensure that all funds received are processed on the sales ledger and rent ledger within prescribed timescales.

* Chair a weekly meeting with the Finance Team and Rent Ledger Team colleagues to clear unallocated receipts on a weekly basis.

* Escalate any issues in the sales ledger or allocation of rent ledger receipts to the Finance Manager on a weekly basis.

* Review and transmission of DD collections in line with collection schedules.

* Completing month end procedures leading to the close down of Accounts Receivable in line with period end deadlines.

* Complete the monthly balance sheet reconciliation in line with prescribed timescales.

Banking:

* Oversee the efficient downloading of bank statements for relevant bank accounts daily or weekly as per the requirement/activity on account.

* Oversee credit and procurement card statement administration on a monthly basis.

* Oversee the administration of BACS’s service reports ensuring timely resolution.

* Supervise the Finance Officers to ensure that bank entries are posted in the general ledger within prescribed timescales.

* Oversee the efficient processing of adhoc bank payments for all non purchase ledger payments.

* Escalate any issues with bank allocations to the Finance Manager on a weekly basis.

* Oversee the completion of month end procedures relating to the closure of the Banking ledger.

* Oversee and review the completion of the monthly balance sheet reconciliations.

Person Spec:

* Excellent communication skills - both written and oral.

* Demonstrable experience of leadership in a similar role

* Intermediate proficiency MS Office suite, particularly Excel and Word

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