Programme Manager, Data Management

4 weeks ago

Fleet Hampshire, United Kingdom Jewish Family Service of Atlantic & Cape May Counties Full time

The Programs Coordinator position assists the Chief Operating Officer, Senior Directors and Directors in projects and daily disbursement of workflow. Coordinator will participate in the administration of agency functions with multiple objectives, which encompasses several distinct program activities. This position requires advanced support experience, strong expertise in MS Office, Adobe, and the ability learn/work in multiple databases. It will be required to have exceptional organizational skills and attention to detail.
Duties & Responsibilities:
Provide calendar management as directed by COO, Senior Director and Directors. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
Complete a broad variety of administrative tasks that facilitate program database support (Sage, HMIS, BEDS) including collecting and inputting information into data-bases, timely, independently and with attention to deadlines and detail. Establish and maintain relationships/workflows to obtain necessary information/data from staff, vendors or other parties. Be proactive in problem solving or identifying barriers.
Assist in the creation, updating and distribution of agency on call calendar; maintain updated contact list of staff contacts and schedules for regular distribution
Overseeing office operations for the various programs
Maintaining program records and files
Collecting and analyzing data on the program as required
Ensuring compliance with all program regulations
Planning and scheduling program events
Helping with marketing efforts for the programs
Provide administrative support to ensure smooth process for Purchase Order reconciliation
Provide administrative support as directed to insure positive landlord relations
Run and distribute billing authorization reports, cross checking documentation for Vocational services
Assist Access center as directed with forward facing functions including but not limited to greeting clients, answering/managing phone calls, checking in clients for services, scheduling and documentation in Electronic Medical Record
Flexibility in hours required to meet needs of position, some evening hours and alternative office location coverage required
Travel between agency offices/local area required
Perform other related duties as assigned
Position Requirements:
Education – Associates or Bachelor’s degree preferred.
Experience - Minimum 3 years as a Coordinator/Executive Assistant
Intermediate to advanced operating knowledge of Microsoft Office; database management systems experience strongly preferred.
Personal Trait - Ability to work effectively with Department/Program directors, staff and committees. Professional etiquette a must.
Fleet- Requires ability to drive. When using agency or own vehicle, employee must have a Valid NJ driver’s license and proof of NJ Auto Insurance
Working Conditions – Mon-Friday. Some flexibility in hours required including evening hours 3 days per week and ability to travel to various office sites
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