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Clerical Officer Full Time Temporary

3 months ago


Northern Ireland, United Kingdom HAYS Full time €14

Clerical Officer-Visitor Experience, Temp, £13.Hays are partnering with the NI Assembly to recruit for 5 Temporary Visitor Experience Officers. Providing high quality customer service to a diverse range of stakeholders and visitors;Greeting visitors at reception and providing information, signing in visitors and providing security passes;Working closely with colleagues within the Visitor Experience team and being flexible and dynamic in relation to service delivery;Building and maintaining good relationships with colleagues from other business areas and with Members. Managing electronic mailboxes, phone calls and dealing with routine correspondence accurately and promptly and forwarding to relevant staff as appropriate.Gathering information and feedback and using Microsoft Office and bespoke internal Assembly software systems and databases effectively to prepare documents.Providing high quality and timely administrative support, for example filing, photocopying and diary management. Inputting data and maintaining records in databases, spreadsheets and electronic filing systems to aid the storage and retrieval of electronic documents.Organising and providing support to meetings, events and visits including issuing papers, ordering hospitality, meeting and greeting external visitors and officials, and responding to any queries Recording information to support the production of minutes and draft minutes Checking and processing invoices for payment through electronic payment system.
GCE ‘A’ level passes A*-C in 2 separate subjects and 5 GCSEs at grade A*-C including English Language and Maths. Working as part of a close-knit team to deliver a range of customer focused services to a high standardProblem solving, organising workload and giving attention to detail to ensure excellent service deliveryUsing effective written and administrative skills to produce clear, accurate, high quality work to deadlines.87 per hour Temporary for 4 months with possibly of extension Full time position (Mon-Sat) Online timesheets with weekly payAccess to retailer discountsAccess to thousands of learning and development courses