Executive Project Officer

4 weeks ago

Peterborough Cambridgeshire, United Kingdom EPIP Full time

Executive Affairs and Special Projects Officer (NEFA)
About the New England Foundation for the Arts:
The New England Foundation for the Arts (NEFA) is a 501(c)3 organization with an annual budget of $7.NEFA invests in artists and communities and fosters equitable access to the arts, enriching the cultural landscape in New England and the nation.
As an organization, NEFA values an equitable, diverse, and inclusive world, which we interpret as all people having fair access to the tools and resources they need to realize creative and community endeavors. We acknowledge structural inequities that have excluded individuals and communities from opportunities based on race, gender, disability, sexual orientation, class, age, and geography and strive to counter those inequities in our work.
NEFA is proud to be an equal opportunity employer and is invested in creating an equitable and inclusive working environment and organizational culture. We are committed to hiring individuals who share, value, and support these goals, and who reflect the diversity of the communities we serve. NEFA does not discriminate on the basis of race, religion, gender identity or expression, sexual orientation, national origin, disability, age, veteran status, or any other characteristic protected by law.
The Executive Affairs and Special Projects Officer is the principal support staff for the Executive Director and fulfills an array of strategic functions including serving as chief administrative liaison to the Board of Directors and Advisory Council. They will assist the Executive Director with special projects including some program initiatives and will work closely with development staff to support fundraising activities and stewardship of individual donors. The Executive Affairs and Special Projects Officer provides an essential communications and logistics interface between the Executive Director and NEFA staff, board, and council members, external partners, and constituents on a day-to-day basis.
The Executive Affairs and Special Projects Officer will be highly organized and able to prioritize and manage multiple and varied projects; The Executive Affairs and Special Projects Officer will be able to work effectively both within teams and independently, as well as with remote supervision due to Executive Director travel schedule, to accomplish goals and implement initiatives. The successful candidate works proactively, anticipating needs, conflicts, and opportunities while exercising considerable judgment, initiative, and discretion, and is comfortable advancing projects with remote supervision due to Executive Director’s travel schedule.
Coordinate calendar management, travel arrangements, professional association memberships, event attendance, and expense reporting for the Executive Director;
Interact with board members, donors, community leaders, and the public on the phone, via email, at meetings, and in correspondence; greet and direct office visitors;
Collect, sort, and distribute office mail and voicemail; Governance & Board Relations – 30% of time
Plan and coordinate logistical support for meetings including accommodations, meals, technology support, presentation documents, and materials;
Maintain Board-related content including class lists and pipeline, cultivation and orientation packets, board service correspondence, individual board member information files, and content for restricted board page on nefa.org;
Partner with development staff to plan and execute donor cultivation events such as meetings, lunches, dinners, performances, receptions, etc.;
Special Projects & Program Support – 10% of time
Provide skilled support to the Executive Director and Senior Leadership Team on a variety of strategic initiatives, including implementation of special program initiatives;
Represent the organization at conferences, meetings, performances, and other events in line with NEFA’s standard of excellence and strong reputation in the field; Participate in/support organization-wide convenings and events, planning sessions, and working groups
fields all inquiries and scheduling requests from internal and external contacts, including artists, individual donors, contacts at private foundations, and partners at government agencies; Some events (3-5 per year) may require work/travel outside of normal business hours.
preparing all expense reports accurately and in line with NEFA fiscal policies and procedures; planning logistics and agenda items for all board and committee meetings; coordinating meeting material contents with appropriate staff; Opportunities for Advancement
Employees at the officer level are eligible for promotion after two years of employment and having demonstrated satisfactory progress on performance goals as determined by their immediate supervisor.
4-6 years of professional experience in administrative support or similar roles
~ past work in meeting/event planning and/or volunteer management a plus;
~ Highly organized and able to prioritize and manage multiple varied projects; Proficiency in Windows, Microsoft Office, and familiarity with CRM databases; experience with Salesforce CRM a plus;
~ Self-directed and able to work independently with remote supervision;
~ Comfortable with writing in a variety of personal and brand voices;
Familiarity with the people and cultures of New England and interest in exploring its artistic communities
The Americans with Disabilities Act (ADA) requires employers to make reasonable accommodations for a person with a disability to perform the essential functions. Physical Demands: travel (occasional), stationary position, sits in a workstation in an open office environment
All applicants must submit a resume and cover letter using the online application form at: . A review of applications will begin immediately.

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