Office Administrator

2 weeks ago

United Kingdom Hydro International Full time

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Vacancy Name Office Administrator Vacancy No VN206 Office Location Manningtree Workplace Type Office Employment Type Full Time About the Company

Working at Hydro International is about making a difference…whether that’s at home, at work, or in the wider world.

It all starts with our purpose: to protect people, places and the planet from flooding, pollution and water scarcity. Our mission is to make that difference, and it’s at the heart of everything we do.

At work we’re driven by a desire for expertise, innovation and excellence, and we know that to achieve that we need to collaborate, communicate and encourage one another. This is a place where we support, value and respect each other, no matter what.

At home we all have family, friends, hobbies and interests, so we work flexibly to achieve a positive work-life balance, and health, safety and wellbeing are not negotiable. We want to be the company that you’re proud tell people about.

We’re active in our communities and in the environment. We’re committed to working ethically and sustainably, and we know that we all grow by building diversity and inclusivity. Our values guide us and motivate us to be the best we can be, for ourselves, for our customers and for the planet.

We work hard to make a difference.

We want you to make a difference too. 

Job Details Responsible for: Administrative support to the busy branch office involved with the servicing and repair of wastewater equipment for water utilities companies across the UK.

Physical & Other Requirements:
  • Self-motivated team player with a “can do” flexible approach.
  • Works well on own initiative.
  • Confidence & enthusiasm in embracing new technologies, learn new skills and take on new projects.
  • Current valid driving license – desirable.

     
Competence and Qualifications:
  • Good standard of education, preferably supported by a minimum of 4 ‘O’ Levels/GCSE's (grade C or above).
  • Previous experience as an administrator/office environment and ideally completed an Administration apprenticeship or similar.
  • Self-driven with the ability to prioritise workload and work in a systematic and organised manner to ensure work is completed within required timescales.
  • Reliable & trustworthy with understanding of confidentiality.

Skills & Attributes:
  • Excellent written and oral communication skills – both internally and externally, on all levels.
  • Able to manage own workload and on own initiative.
  • Excellent Microsoft Office (Word, Outlook and Excel) skills.
  • Good with figures/financial understanding.
  • Good interpersonal skills.
  • To work as part of a team and to co-operate with other staff and engineers.
  • Ability to be highly organised, use own initiative and take on new projects

Key Duties:

To provide general administrative support to the team:
  • Project support; Filing, document handling, typing, ordering.
  • Managing and maintaining training records
  • Understanding training requirements across the business and ensuring employees have the correct and in date qualifications/certificates to be compliant
  • Obtaining quotations for training and booking training courses.
  • Booking H&S tests for CSCS/ECS cards and applying for CSCS/ECS cards.
  • Provide pre course material and communicating joining instructions to employees prior to course.
  • Dealing with telephone and email enquiries.
  • To book accommodation, hire vehicles as required
  • Receptionist duties, telephone and face to face client contact.
  • Generating purchase orders as requested.
  • Take on special projects as requested by the Operations Manager.
  • To perform duties in accordance with all relevant legislation in particular the Health and Safety at Work Act.
  • Any other duties which the company may reasonably require the individual to undertake.

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