Business Office HR Coordinator

2 weeks ago

London, United Kingdom YMCA Full time

The YMCA of Greater New York is here for all New Yorkers — to empower youth, improve health, and strengthen community. Founded in 1852, today the Y serves a diverse population of more than half a million New Yorkers who learn, grow, and thrive through programs and services at our 24 branches. Community is the cornerstone of the Y. Together, we connect active, engaged New Yorkers to build stronger communities.
To help fulfill our mission, we cultivate a culture of learning, leading, and collaboration to enhance community impact. Through our talented staff and “LEAP” career framework (Leadership, Empowerment, Accountability, Personal Growth), we are committed to a people-first approach that fosters trust, inclusion, growth, and development for all.
The Dodge YMCA is seeking a Business Office HR Coordinator who will provide daily Human Resources, Payroll, and some areas of Financial Business, IT and Risk Management support for the Dodge YMCA. The Business Office Coordinator, under the supervision of the Business Manager, will provide administrative support to the executive office and other departments within the branch.
HUMAN RESOURCES RESPONSIBILITIES
Assists with Youth & Family screening and agency processing.
Data entry into CONNECT:HR is timely and accurate.
Assisting with leave requests including FMLA, disability, paid family leave, personal leave, etc.
Help coordinate medical plan changes, providing staff with benefit summaries and information.
Provides overview of health insurance, retirement, direct deposit, etc.
Timely response to unemployment claims in the absence of supervisor.
Timely entry of Workers Comp claims in the absence of supervisor.
Assist with tracking training completions for all branch staff to ensure compliance including but not limited to Praesidium Academy, Preventing Sexual Harassment, time-clock use, etc.
FINANCIAL RESPONSIBILITIES Assist in preparing branches daily deposits, bank and credit card reconciliation and reporting. Assist in processing of accounts payable vouchers, invoices, reconciling with Accounts Payable system and updating AP & PO tracking reports. Assist in handling petty cash flow, audit receipts and prepare account payable reimbursement voucher.
Assist in distribution of financial report to all branch department heads.
Maintain and update business office records for branch, including vendor files and business office archives in accordance with the File Retention guidelines.
Assist in government contract record keeping and reporting to the agency in a timely manner.


Provide administrative assistance to the executive office and act as back-up for department Administrative Assistants (i.e., Assist branches with maintaining all office equipment and computers; Help create and submit HelpDesk tickets.
Order and manage inventory of branches office supplies.


Bachelor’s degree or equivalent experience.
Minimum of one (1) to two (2) years of experience in Bookkeeping and/or administrative assistance. Knowledge of Human Resources preferred.
Strong computer skills. Detail-oriented and the ability to manage multiple projects simultaneously.
The YMCA of Greater New York offers a variety of benefits to its staff members, including retirement benefits , medical, paid time off, free YMCA membership, and more full-time or part-time), tenure, and/or the number of hours scheduled to work. If you would like to be a member of our dynamic team, please complete our online application and submit your résumé and a thoughtful cover letter that explains your interest in the role and our organization.
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