Administrator - Maternity Cover

1 week ago

Sandbach Cheshire, United Kingdom Brenntag UK & Ireland Full time

Our team in Sandbach currently has an opening for aAdministrator - Sandbach (30hrs), maternity cover

Responsibilities/ Accountabilities
Demurrage (3PL)

  • To log & verify incoming demurrage from subcontractors verifying the following information
  • Checking times claimed against proof of delivery
  • Check that the subcontractor has adhered to the delivery window
  • Raise Purchase orders / receipt and scan into document management for 3PL claims
  • To inform credit control via daily email of charges that have been verified to enable recovery of charges form customers.
  • To check that all demurrage reported has been actioned producing a monthly report for the office manager outlining demurrage recovered / not recovered
Demurrage (Core Fleet)
  • To log and verify incoming demurrage from Brenntag core fleet drivers onto a spreadsheet
  • Check that the customer delivery window has been met
  • Check times claimed against Transend / proof of delivery
  • To inform credit control via daily email of charges that are verified to enable recovery of charges form customers.
  • Reconcile from driver timesheets unclaimed demurrage from report provided from Widnes
  • To check that all demurrage reported has been actioned producing a monthly report for the office manager outlining demurrage recovered / not recovered
Demurrage (Recharges)
  • To raise monthly invoices to direct customers on a monthly basis ensuring that the relevant purchase orders are obtained.
  • To log and control recharges to Brenntag depots & depot customers on an ongoing basis, costs to be journaled on a monthly basis
Proof of Deliveries
  • Proof of deliveries (delivery debrief) - Inputting times into mfour
  • Scanning into the shared drive all PODs from Core Fleet & 3rd party hauliers
  • Filing all pods into date order and managing archive documents
Proof of Delivery Requests
To manage the Admin outlook inbox and obtain proof of deliveries as requested from depots / customers

P2P Report Product Invoices
Manage the P2P report for Product invoice variances. Investigate and obtain authorisation for variances or credit notes from supplier

Scanning Purchase Orders
Scan into document management signed purchase orders in line with company procedures
Vision Working Time Directive
To update the Vision system with holiday and sickness information to enable accurate working time directive reporting.
Mandatory Reports
Running & filing mandatory reports in line with the mandatory report schedule.

Cover for Department Absences
To cover the following task during absence:

  • Purchase Orders
  • Self Billing
  • Forwarding invoices to Head Office
About Brenntag

Brenntag is the leading global distributor of chemicals and ingredients, committed to connecting customers and suppliers within networks. We add value for our customers and partners every step of the way: through our product knowledge, innovation, and sustainable solutions, combined with our passion for service excellence and commitment to safety..

Headquartered in Essen, Germany and with more than 17,500 experts at about 600 locations in 72 countries, our two global divisions, Brenntag Essentials and Brenntag Specialties, offer a full range of industrial and specialty chemicals and ingredients. Therefore, our clients and partners can count on us for global reach combined with local agility and execution.

As an employer, we embrace diversity and foster a sense of community and collaboration in an environment where employees are encouraged to share ideas and work together. We engage our employees in the companys mission for collective success, by building long-term stability and safety through trust and clarity across the organization. We believe in empowering our employees to reach their full potential and shape the future.

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