Site Administrator

3 weeks ago


United Kingdom Hitachi Zosen Inova AG Full time

Zurich-based green-tech company Hitachi Zosen Inova (HZI) is a global leader in solutions for energy transition and circular economy including Energy from Waste (EfW) and Renewable Gas (RG), operating as part of the Hitachi Zosen Corporation Group. HZI acts as a project developer, technology supplier and engineering, procurement and construction (EPC) contractor delivering complete turnkey plants and system solutions for thermal and biological waste recovery. Its solutions are based on efficient and environmentally sound technologies, are thoroughly tested, and can be flexibly adapted to customer requirements. HZI’s Service Solutions Group combines its own research and development with comprehensive manufacturing and erection capabilities to provide support throughout a plant’s entire plant cycle. HZI works for customers ranging from established waste management companies to up-and-coming partners in new markets. Its innovative and reliable solutions have been part of more than 1,600 reference projects worldwide.

Find out more about HZI at

Job Description

Under general supervision, the Administrator is responsible for all the administrative activities supporting management personnel and facility administration.

  • Coordinate communications, including taking calls, responding to emails and interfacing with external and internal guests
  • Provides general administrative and clerical support
  • Carries out administrative duties such as filing, formatting, typing, copying, scanning, etc
  • Organizes meetings and assist in arranging corporate events
  • Maintain an organized filing system of paper and electronic documents
  • Drafting letters and documents, collecting and analyzing information and initiating telecommunications
  • Ensures office equipment by checking maintenance requirements, calling for repairs, and maintaining office equipment inventories
  • Performs data entry for engineering, operations and maintenance
  • Maintains office supplies
  • Maintains facility’s library of drawings and manuals / document control system
  • Maintains facility operation and maintenance procedure files and documents
  • Provides support on special projects
  • Reports promptly any breaches of HSE procedures to supervision / management
  • Contributes to team effort by accomplishing related results as needed
Qualifications
  • Minimum 3 years experience in business support functions/ Office Administrative position
  • Familiar with basic HSE rules and requirements
  • A Level equivalent English and Maths

Core Competencies

  • Safety Focus: Complies with all the health and safety regulations, and performs work in a safe manner and organizes its own personal workspace to minimize the likelihood of an accident or other unsafe situation.
  • Technical Expertise: Practical knowledge of processes and practices in own functional area
  • Organization & Administrative Skills: Ability to manage multiple tasks, planning, resourcing, organizing, negotiating, and prioritizing accordingly.
  • Analytical Thinking: Ability to summarize data logically, rationally, and accurately. And understanding ideas, distinguishing main issue from side issues, seeking connections between facts.
  • Accountability: Demonstrates sense of responsibility and ownership of own actions, own assigned objectives, activities and processes.
  • Adaptability: Demonstrate reliability, high ability to work under pressure, social competency, ability to manage conflict, assertiveness and service oriented. Familiarise self with new knowledge, duties and working method arising from change.
  • Team Work: Shows the abilityand desire to work co-operatively with colleagues from different cultures and background.
  • Communication: Communicate clearly to the team in any company changes, and encourage discussions of views, ideas and thoughts of others and the ability to write clear reports, and business correspondence

Other Requirements

  • Thorough working knowledge of MS office package specialy on Excel, Word & Power Point
  • Excellent written and oral communication
  • Excellent organizational skills with an ability to think proactively and prioritize work
  • Ability to read, write and verbally communicate in English
  • Knowledge of office procedures
  • Experience in exercising discretion and confidentiality with sensitive company information
Additional Information
  • Very competitive salaries with annual performance reviews and bonus awards
  • Pension scheme, life insurance and disability insurance
  • Private medical insurance for you and your family
  • Inclusive, values led culture
  • Responsibility and challenge within multi discipline field of activities
  • Team-oriented working atmosphere in an international Company
  • Tailored learning and development opportunities
  • Career path options

For HR agencies: Please note that we do not accept applications coming from agencies. Thank you.

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