Office & Accounts and Finance Manager
3 weeks ago
Eclipse is looking for a competent, organised and experienced Finance and Operations Manager to join the organisation during a period of transition. The Finance and Operations Manager will be responsible for managing the finance support service for the organisation together with operational support for Governance, Admin & HR.
You will be working directly with senior leaders and trustees, and line-manage an Administrator utilising strong financial and administrative skills to manage the charity’s finances and day to day operations.
The ideal candidate will have an understanding of budgets and financial management as well administration, along with a passion for theatre and culture to be made by and resonating with Black voices and the communities in the North of England.
Full time, with part time options available.
~ Fixed 1-year contract, with a view to extend.
~£Able to work from or travel to Leeds with reasonable notice – hybrid and remote options possible.
~ e.g. word of mouth, Arts Jobs, LinkedIn, Twitter, etc.)
In partnership with venues and collaborators, we commission, develop, produce and present new work by Black and Global Majority creatives, whose voices are all too infrequently represented on the main stages across our country.
We are proud to have proved that there is an audience for Black and Global Majority theatre outside of London.
We continue to reflect England’s diversity by championing and producing Black and Global Majority stories.
To Provide financial leadership and to be accountable for financial reporting to the leadership team, Board, and stakeholders.
To be responsible for effective management of the day-to-day office administration, and HR processes.
To work directly with the leadership team and board supporting business planning, organisational development, and to ensure Eclipse meets its aims and objectives.
The Finance and Operations Manager is a key relationship for internal staff and suppliers as well as fielding enquiries from artists, partners and the general public.
Reports to: Senior Change Director
Location: Working from home with some working from company office in Leedswith reasonable notice
FTE / Hours: Full Time (1.Part-time options of 0.Holidays: 28 days per year (including statutory Bank Holidays), pro rata ifapplicable
Term: 1-year fixed term contract, with a view to extend following acontract review
Notice: 6 weeks either side for the period of the contract.
Pension: 3% employer contribution.
The Finance & Operations Manager is responsible for:
Finance
Preparation, monitoring, and control of the budgeting and forecasting processes.
Provision of clear and timely management accounts to the senior team and Board of Trustees.
Administration of the company’s financial systems through day-to-day bookkeeping including data entry, management of petty cash, processing of invoices and bank reconciliation.
Liaising with the external payroll provider and payment of monthly salaries.
Overseeing the preparation of the annual statutory accounts and management of the annual independent examination.
Leading on the arrangements for Board Meetings and Away Days: minute taking, writing and circulating agenda and documentation, post-meeting minutes and communicating with the Trustees pre-meeting on location, time and attendance.
Regularly reviews the company’s policy making – ensuring the company maintains and abides by its policies e.g. Administration & HR
Support the organisation to maintain key relationships and deliver report writing.
General administration and office management lead.
Administration of company compliance and reporting to statutory bodies e.g. Working as a central point of contact through phone and email.
Management of the company administration systems.
Support accommodation, travel, logistics, and tour-booking processes.
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