Purchase Ledger Clerk
4 weeks ago
Chapeltown
- Department Accounts & Administration
- Closing Date 30/04/2024
MAIN PURPOSE OF JOB
To maintain the purchase ledger, receiving, analysing and arranging payment of suppliers invoices.
To operate telephone switchboard on overflow and lunchtime relief
INDIVIDUAL KEY OBJECTIVES
To reconcile all accounts within Purchase Ledger and ensure all outstanding items are followed through to a conclusion to pay all suppliers to Group Policy
DETAILED RESPONSIBILITIES
Data entry to computer suppliers invoices as required
Data of cheque payments
Maintain logs of all data entries
Pass invoices to the appropriate department for authorisation ensuring that they are returned in a timely manner.
Check details of invoices to ensure that VAT, discounts, and total are correct
Ensure that all invoices are charged to the appropriate cost centre and appropriately authorised
Administer the Parts returns system with JCB and Group Parts Manager
Processing the FSI returns from JCB and liase with Depot Managers to resolution
Reconcile Warranty payments and liase with Group Warranty Manager regarding shortfalls
Raise cheques for supplier payments in accordance with approved procedures and obtain necessary signatures
Raise remittance advices and despatch to supplier with cheque Ensure that all invoices and statements are promptly and correctly filed
Deal with supplier’s telephone queries regarding outstanding payments
Preparation and retention of all purchase ledger reconciliation’s
Reconcile cash required to Purchase Ledger listing
Maintain Goods In Suspense listing in good order with reference to Accountant
Ensure open items match where appropriate
To be aware of company policy relating to health and safety
To adhere to company Quality procedures
Assist in expense analysis as required
Any other Ad Hoc duties as requested
Job Types: Full-time, Part-time, Permanent
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