Club Secretary

Job Title: Club Secretary

Location: Victoria Park

Hours: Full-time and part-time applicants considered including evenings, weekends and bank holidays when required

Salary: Competitive

Hartlepool United Football Club have an exciting opportunity available for a highly motivated and committed individual to join the organisation as our new Club Secretary. You will be responsible for overseeing and carrying out the football administration duties of the football club. The primary focus being with the First Team, and where required assisting with the Club’s Academy and operations.

It will be your responsibility to ensure policies and procedures are implemented in line with all regulatory requirements.

Role and Responsibilities

• To facilitate the registration and re-engagement of all First Team and Academy players in accordance with the regulations by which the Club is bound

• Liaise were necessary to create player contracts, transfer, and loan agreements liaising with the Board, Player and Intermediary

• Maintain live player budget information

• Responsible for the club’s salary spending controls submission to the league (SCMP - Salary Cost Management Protocol alongside Finance Director)

• Responsible for all regulatory compliance, including Disciplinary matters and appeals

• To manage the scheduling of all First Team competitive and non-competitive fixtures, as well as the arrangement of match officials for all First Team and home fixtures

• Management of the First Team payroll, including bonuses and the recording of effective contract changes and triggers and maintaining staff contracts

• Co-ordinate and manage away travel for the first team and manage all aspects of football operational, logistics and player liaison and record player whereabouts for Doping Control

• Management of the Transfer Database ensuring all payments are made and received when activated, as well as loan player bonuses and deductions for billing

• Attendance at all first team home matches and liaison with away clubs for home and away matches

• Manage cup competition process including entry, fixture arranging, financial submissions and compliance of all rules of those competitions

• Provide Football Executive support to the Chief Operating Officer and First Team Management where required

• Support the coordination of the day-to-day football operations

This list is not exhaustive and other duties may from time to time be asked of the job holder to deliver the businesses overall objectives.

Skills, Knowledge & Experience

Essential

• IT Skills to include the ability to use Microsoft Office

• Exceptional organisational, planning and administrative skills

• High level of attention to detail

• Experience of working with contracts

• Understands the importance of confidentiality and integrity at all times.

• Ability and willingness to work flexibly as the role might require

• Exceptional time management skills

• Excellent communication skills

• An adaptive individual who can cope well under high pressure situations

Desirable

• Qualification in a Legal field

• Knowledge of domestic and international football regulations

• Experience of Football or other sports administration at a professional level

Other Information

Hartlepool United FC is an equal opportunity employer, and is committed to ensuring equal opportunities, fairness of treatment, dignity, work life balance and the elimination of all forms of discrimination in the workplace for all staff and job applicants.

We aim to create a working environment in which all individuals are able to make best use of their skills, free from discrimination or harassment and in which all decisions are based on merit. It is our policy to treat all workers and job applicants equally and fairly irrespective of their sex, marital status, civil partnership status, trans-gender status, sexual orientation, race, colour, nationality, ethnic origin, national origin, culture, religion, age or disability.

Safer Recruitment

Hartlepool United Football Club are committed to safeguarding children and young people. Successful applicants will be subject to an Enhanced Criminal Record Check (DBS) which will be paid for by the employer. The job holder will be required to undertake appropriate safeguarding checks as well as providing proof of right to work in the UK.

To apply for the above position, please email your CV and Cover Letter to rose.stoker@hartlepoolunited.co.uk.