Accounts & Administration Assistant

2 weeks ago


Brigg North Lincolnshire, United Kingdom List Recruitment Full time

We are seeking an Accounts & Administration Assistant for our client based in Scunthorpe. The client are hoping for someone with career aspirations and a flexible approach to the role, which will be varied. This is a full time, permanent position.

Principal Objectives of Position:

  • To support the administrative activities of the business to enable delivery and continuous development of a customer focused and efficient support service in all aspects of sales, purchasing, health, safety, quality, and environmental practices.
  • To work closely with the Operations Manager and Finance Manager to ensure accurate and reliable information is maintained and readily available.


Key Responsibilities:

  • To support full compliance with company policies and procedures.
  • To communicate effectively with other administrators and the Operations Manager, regarding workloads, current tasks and issues arising.
  • To act as a point of contact pertaining to the administration of sales, purchasing, and general administration.
  • To support the administration of project controls, including resource/parts records and associated costs in conjunction with Clockify reporting.
  • To support project management administration for the delivery of projects and service agreements, including life cycle management of machines and associated maintenance programmes.
  • To liaise with customers, suppliers, and staff at all levels, by telephone and email.
  • To respond timely to parts enquiries, generating associated quotations, order acknowledgements, payment applications, and sales invoices as and when required.
  • To arrange and expedite parts deliveries to customers, liaising with transport companies as needed.
  • To generate purchase orders and process associated delivery notes.
  • To work in Stores, stock management, including stock counts, associated Sage entries, stock rotation, and dealing with anomalies in a timely manner.
  • To arrange travel, accommodation, training courses and medicals (if, and when necessary).
  • To maintain accurate, electronic records in line with data protection and confidentiality regulations.
  • To fully contribute towards the overall safe and successful business performance and growth of the company.


Prior Experience, Qualifications & Personal Attributes:

  • Good level of education (equivalent to GCSE Grade 5 (C) or above in Mathematics and English).
  • Sage X3 experience desirable but not essential as full training will be provided.
  • Excellent written and verbal communication skills.
  • Good organisational skills and ability to work under pressure.
  • Prepared to work in dusty and noisy environments when required.
  • Determined and resilient, with the drive to complete tasks.
  • Excellent analytical, numeric and IT skills (including intermediate use of Microsoft Excel, Word, and Outlook).

By applying for this role your details will be submitted to List Recruitment.

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