Executive Office Coordinator

Help Us Shape the Future of the Commonwealth Games – Glasgow 2026 The journey to Glasgow 2026 starts now – and we want YOU to be part of it Get ready for a brilliant new era for the Commonwealth Games, blending world-class sport with a sustainable, future-focused vision. In just under 250 days, Glasgow will transform into a global hub for sport and culture, welcoming 3,000 athletes from 74 nations, across 11 days of unforgettable action, fuelled by the city's unstoppable energy and passion. Glasgow 2026 is set to revolutionise the Games, with a bold experience that reflects the city's resilience and innovation. This is more than just an event; it's a movement – a celebration of unity, equality, and sporting excellence. A movement that will not only deliver a world-class sporting experience but will also create a lasting legacy, maximising social and economic benefits for the city and the Commonwealth. Don't miss your chance to be part of something historic If you have a passion for sport and a drive for excellence and want to be part of creating something truly special, then Glasgow 2026 wants you. The Role We are seeking a highly organised and proactive Executive Office Coordinator to join our Chief Executive Office and play a central role in supporting the smooth running of the Executive Office. Working closely with the Director of Executive Office, the wider functional leads, and key partners across the organisation, you will provide administrative, organisational, and project support across a range of critical areas, including Office Management, Reception, Health & Safety, Safeguarding, Data Protection, Social Impact, and Project Coordination. Job Summary: In this varied and high-impact role, you will provide confidential executive support, prepare briefing materials and presentations, manage key documentation, and act as a trusted point of coordination for internal and external stakeholders. You will support the planning and delivery of internal meetings and events, assist with the operation of the office environment, and provide Reception cover where needed. You will also play a key role in supporting governance processes by managing shared mailboxes, maintaining Smartsheet databases, preparing regular reports, and ensuring accurate tracking across Executive Office responsibilities. Working across multiple projects, you will help keep teams aligned with operational and communications plans, contributing to research, milestone tracking, and the coordination of workstreams. This role is ideal for someone who thrives on variety, enjoys working at pace, brings exceptional attention to detail, and is motivated by being part of a high-profile, high-performing team delivering a once-in-a-generation event. Key Skills And Experience We are looking for someone with strong organisational and administrative experience and the ability to manage multiple priorities in a dynamic, high-pressure environment. You will bring excellent communication skills, a high level of professionalism, and confidence when dealing with senior stakeholders and external partners. Discretion, diplomacy, and impeccable attention to detail are essential. You will also need strong IT skills, particularly across Microsoft 365 (Teams, SharePoint, Outlook), and the ability to work both independently and as part of a collaborative team. It would be advantageous if you have experience working within major sporting, cultural, or multi-stakeholder events, as well as familiarity with Smartsheet and creative design skills in PowerPoint. Why Glasgow 2026? Joining the Glasgow 2026 team means being part of something extraordinary. As we embark on this exciting journey, we're not just planning an event – we're creating a new legacy for Glasgow and the Commonwealth. This is an opportunity to shape the future of major sporting events, bringing the world together for 11 days of unforgettable competition and culture. We're looking for well-organised, passionate, and driven people who are excited to roll up their sleeves and be part of an inclusive, forward-thinking, and sustainable Games. This is your chance to help set the new standard for global events while contributing to the city's rich sporting legacy. Salary: Starting salary is from £25,000. Salary offered will be based on demonstrated skills and experience related to this role. How to Apply If you're ready to be part of something historic, we want to hear from you For more information about the role and a detailed job description, please visit our website linked. At Glasgow 2026, we are committed to creating a diverse and inclusive workforce. We welcome applications from all backgrounds and are proud to be a Disability Confident Committed employer. If you need assistance with your application, our Recruitment Team is here to support you with any reasonable adjustments. Please note that candidates must have the legal right to work in the UK, which we request is confirmed as part of the application process. This is a mandatory requirement for consideration of the role. The closing date is 14th December 2025.