Surgical Coordinator

3 weeks ago

Brough East Yorkshire, United Kingdom Prestige Recruitment Specialists Full time

Rota Coordinator
Hourly Rate from £14.06 per hour
Full Time Permanent Role
Based in Brough with alternate site visits (all local)
To work with the Rota Coordinator to ensure the provision of an efficient appointment system for all relevant services in the Practice, maximising the use of resources. To ensure clinical staff are engaged with their clinical rotas
With the support of the Access Lead, the GP/ACP Rota Coordinator, the Lead Nurse and the Lead HCA, agree master rotas for the above clinical staff ensuring that the staff member is engaged in the process and consulted with for any changes.
To ensure that staff are given scheduled lunch breaks and rotas are in line with their contractual working hours.
To be mindful of staff comfort breaks, travel requirements (between sites) and teaching requirements.
To be mindful of staff non-appointment (admin) requirements i.e. personal and group tasks, notifications, emails, travel forms and cytology non-responder phone calls.
To provide allocated time within rotas for processing samples, room checks, vaccination fridge checks, emergency equipment checks etc.
To take account of any risk assessment restrictions (i.e. certain staff unable to perform certain duties due to health restrictions) when setting up rotas. To refer the staff member for a risk assessment with the Operations Manager if required.
To set up appointment types, rota templates and auto application roles for the appointment system. To apply rota templates on the system to ensure appointments for all clinical teams. To be mindful of lab collection times for blood tests etc.
To monitor appointment booking in relation to availability of equipment i.e. not planning 2 nurses to do ECGs at the same time if only one machine
To set up clinics when requested for internal training i.e. Provide a room booking service for staff including for staff meetings, training, Strategic Development Group (Action Group), significant event meetings and any other relevant room booking, taking into account possible need for conferencing facilities being available at different sites.
Meetings - change the slot type to a meeting slot, blocking out the appropriate length of time on the rota. Inform Finance of any meeting attendance where backfill can be claimed.
To chair these meetings and feedback any relevant information to other teams (in GP/ACP Rota Coordinator's absence).
This is not an inclusive job description, to receive the full job description please contact The commercial team.
If you are interested and meet the above criteria, please send your CV to (url removed) or call the Commercial team on (phone number removed) if you have any queries.

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