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Reception Administrator- Manchester

4 months ago

Manchester, United Kingdom Inver Energy Limited Full time

Reception Administrator- Manchester

Application Deadline: 26 May 2024

Department: Support Functions

Employment Type: Permanent - Part Time

Location: Manchester Office

Description

The position has 2 key components, which centre on Reception and Administration. The first is required to manage the reception duties as the initial point of contact for the Greenergy Group of companies in an efficient and professional manner; the second part is to ensure that administrative duties are carried out as directed by the Facilities Manager.

Work role: This role is required to manage the reception duties efficiently in a friendly and accommodating manner and to promote a professional image on behalf of the organisation, and to provide efficient and organised support to the company.

Hours of Work:
Part-time , 09:00 am to 15.00 pm, Monday to Thursday or 09:30am to 15.30pm Monday to Thursday – with up to 1 hour for lunch per day
Key Responsibilities

Duties:

Reception- 50% of time:

To manage the phone system to include answering all incoming calls; screening calls; accordingly, announcing all calls; emailing messages; ensuring there is adequate cover during breaks.

To manage all reception functions including greeting all visitors; booking couriers; tidiness of the reception area and meeting rooms and to manage all meeting room bookings and equipment via outlook calendars.

To take control of the incoming post and deliveries and distribute accordingly and to control all outgoing post, with the appropriate postage. Booking couriers where needed.

Administration- 50% of time

To assist travel manager with hotel, car, flight bookings for Greenergy Group.

To order catering and other office supplies as required and ensuring ordered supplies are recorded accordingly.

Maintain a log of building and cleaning issues. Manage parking spaces

General office support including filing, photocopying, and archiving

Mobile phone asset register administration.

Administration assistance to the Facilities Manager with various company projects including but not limited to: Social committee and event management. Office consumable purchasing and account reconciliation.

Skills, Knowledge and Expertise

Minimum requirements for this role:

Educated to GSCE standard or equivalent.


At least 2 years office administration and reception experience

Length, nature of practical experience required:

Essentials:


· Excellent telephone manner

· Excellent organisational skills

· Multi-tasking skills

· PC Literate

· Flexible Attitude

· Knowledge of Microsoft office products to include Word, Outlook, Internet, and Excel.

Desirables:

· Minimum of 1 years’ experience within a similar office environment.

· Team Player.

· Pro-active approach.

· Good eye for detail

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