Assistant to PA

4 weeks ago


Surrey, United Kingdom DCA Recruitment Full time

PA to the Senior Boarding Housemistress and Assistant Senior School Registrar

Full Time

Personal and Professional Qualities Required

The post holder will be the first point of contact for all prospective parents or Education Agents who telephone, email or visit the School, and often for parents and guardians in our boarding community. The Assistant Registrar role will involve taking Tours for prospective parents/pupils, and will often be the first point of contact via phone. As both the Assistant Registrar and PA to the Senior Boarding Housemistress, the successful applicant will also need to be a confident communicator in writing, efficiently handling e-communications and prioritising workload. He/she will be committed to recording data with accuracy, recognising its value to high-quality management of applications/relationships and will have good levels of stamina and a respect for confidentiality.

The ability to work both independently and in collaboration with colleagues as part of the Admissions Office and supporting the Resident Staff team is key.

The successful candidate will support the Senior School Registrar and will also take on specific responsibility for the recruitment of Sixth Form pupils. The Sixth Form at the school, known as ‘The 6’, is a much sought-after option for young people from around the world and the local area and the School prides itself on admitting a group of outstanding new students at this level each year. Assisting the Senior Registrar with the following: Admissions Management - assisting in the general admissions procedures as directed by the Senior Registrar and deputising as required and when covering for his/her holiday periods. Assisting the Senior Registrar at the New Girls Afternoon

* Assisting the Senior Registrar with organising the Taster Morning for 11+ candidates, 11+ and the 12 &

* 13+ Assessment Days, 11+ Offer Holders’ Evening working with the Marketing Coordinator.

Database Management and Administration:

* Data entry and maintaining accurate records on the admissions database and SIMS of all recruited Senior School pupils.

* Monitoring and processing of attendees for Open Events

* Running analysis reports from the admissions database as required to inform marketing strategy in particular for Sixth Form applications

Attend the twice termly Marketing Meetings, presenting current data on Sixth Form registrations etc and contributing to the discussion around marketing strategy and initiatives. Practical Information about the Post of PA to the Senior Boarding Housemistress and Assistant Registrar

This is a full-time year-round position. Full time working hours are 8.30pm Monday to Friday with half an hour for lunch during the term time and days either side of term beginning and ending. During the school holidays working hours are 9.00pm Monday to Friday with an hour lunch break. Helping with Open Days or occasionally representing the school at exhibitions and other events outside of normal hours may occasionally be required. There is scope for discussion of the extent of the role during the holiday periods and some possibility of working from home during those weeks, too.

Accommodation

Accommodation on site may be available in return for boarding duties. Salary will be based on the school's Administration Salary Scale and will be commensurate with the qualifications and relevant administrative experience of the candidate and will include the requisite responsibility allowance for the role.

The post offers medical insurance cover which is a taxable expense.

A fees concession of 50% is offered for the education of daughters of full-time members of staff, if a place is available and the girl passes the entrance examination. For part-time staff any fee concession is calculated on a pro rata basis


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