Accounts Assistant

2 weeks ago

Edinburgh, United Kingdom Shepherd and Wedderburn LLP Full time

We are looking for a Finance Administrator to join our cashroom team based in Edinburgh. The Modern Apprenticeship contract will last two years.
The cashroom team is responsible for managing and maintaining the books and records of all Shepherd & Wedderburn LLP group companies to include all general ledger and client ledger transactions. The objectives of the Finance Administrator will include, but not be limited to, all duties as noted in this document, whilst at all times ensuring compliance with all regulatory requirements (HMRC VAT rules, The Law Society of Scotland Solicitors’ Accounts Rules and The Solicitors Regulation Authority Accounts Rules 2011).
Once full training has been provided you will be expected to be able to accurately and efficiently undertake all of the following tasks; 
Preparation and submission of the firm’s cheque banking process to include the electronic filing of all copy cheques, reconciling cheque logs and dealing with all associated banking queries. (Produce and distribute regular reports including, but not limited to, daily transaction daybooks, monthly partner’s drawings account reports, monthly solicitor’s deposit account volume count report. (Cashiering & Controls and Reconciliations) 
Responsibility for carrying out daily reviewing of client disbursements and the submission of related follow up requests to the firm’s billing team. (Controls and Reconciliations)
Providing administrative support to the firm’s credit control team to assist in the collection of outstanding debts (Credit Control)
All ad-hoc tasks and projects which may arise from time to time and which require administrative support
Strong interpersonal skills and comfortable communicating clearly both verbally and in writing. 
You’ll be confident in your own judgement and skills, but also able to know when it’s necessary to call upon the help and expertise of others. 
We are looking for someone who is flexible and reliable, who has a pro-active “can-do” attitude and a drive to succeed within our wider cashroom team. 
You should be comfortable using Microsoft Word, Excel and Outlook.
Any knowledge of the Law Society of Scotland & SRA Solicitors’ Accounts Rules, HMRC Vat regulations or Anti-Money Laundering Regulations 2017 would be beneficial but not essential as all training will be provided
At Shepherd and Wedderburn we strive to provide a supportive, inclusive and high performance working environment, where everyone feels they belong. Diversity and inclusion is at the heart of our business and we welcome applicants from different backgrounds to all levels of the organisation. To foster inclusivity we particularly encourage applications from those who may be from underrepresented groups, including candidates from Black, Asian and minority ethnic backgrounds, LGBT+ people, disabled people and those from lower socio-economic backgrounds.
Shepherd and Wedderburn is committed to protecting the privacy and security of your personal information that we collect as a “data controller”. The information provided by you will be processed in accordance with our GDPR Privacy Notice for Applicants and Work Experience Students. If you are successful in obtaining paid employment with us, we will hold your information in accordance with our Personnel Data Retention Policy, which will be provided to you at the relevant time.
If you provide any information deemed to be “special category” information under the General Data Protection Regulation, we may use this as follows:
We will use information about your disability status to provide appropriate adjustments to the interview process.
We will use any information provided in our diversity monitoring form about your race, colour, nationality, ethnic or national origin, gender identity, gender expression, social mobility background, religious beliefs, sexual orientation, any disability information, age, and marital/civil partnership status to ensure meaningful equal opportunity monitoring and reporting. Any analysis of this data will be done on an anonymous basis.
If you have any further questions about how we process and store your information, or your rights in relation to this, please refer to our GDPR Privacy Notice for Applicants and Work Experience Students (available at
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