AML Coordinator

2 weeks ago

London, United Kingdom BDB Pitmans LLP Full time

With over 300 years of legal experience, BDB Pitmans is a well-established top 60 firm with offices in London, Southampton, Reading and Cambridge. Across these locations, we are proud of our client focused approach which is at the heart of everything we do. Our mission statement, Building Better, shape what’s important to business, people and society and we are delighted to work alongside a diverse range of clients who are creating new ideas or learning for a better future.

Above all, our focus is on doing things right and doing them well. So we aim to build longstanding and mutually beneficial client relationships based on trust and genuine partnership.

What really sets us apart is our friendly, open and inclusive culture. People join and stay at BDB Pitmans as they get the benefits of challenging work in a supportive and professional atmosphere alongside a healthy work/life balance, reflected in our flexible working and target hours.

ED&I

At BDB Pitmans, our commitment to equity, diversity, and inclusion sits at the heart of who we are as a firm as we are passionate about ensuring we create a work environment where everyone feels safe, respected, and fully supported to be themselves. Our ED&I work, though, goes beyond how we work with our colleagues. Our firm values – we act with respect, we work in partnership, and we find solutions – are deeply embedded in ED&I principles, and heavily inform how we approach client relationships, as well as external partnerships.

The team

The Risk Department is responsible for the administration of the firm's risk and compliance procedures. They look after anti-money laundering issues and run the firm's file review programme and Lexcel assessment each year.

The opportunity

Reporting to the firm’s AML Manager working in the Individuals Department and alongside the Risk team. Assisting Individuals fee earners with the onboarding of new clients and new matters. Coordinating the associated AML checks and Source of Funds checks required for the new clients and matters. Processing the new files through intapp and resolving any KYC issues encountered on the matters. In addition to providing general risk and compliance support to the Individuals team as well as supporting colleagues in the Risk and Compliance team when required.

MAIN DUTIES

Anti-Money Laundering

  • Develop and maintain a comprehensive understanding of the firm’s anti-money laundering policies and procedures. Working with the Risk and Compliance team, implementing these AML procedures across the firm, with a particular focus on the Individuals legal department.
  • Assist the AML Manager in monitoring compliance of the firm’s risk procedures for all new clients and new matters with a particular focus on the Individuals Department files. This will include: -
  • Checking, assessing, and processing new client new matter, existing client new matter and file maintenance requests in intapp for the Individuals Department.
  • Checking AML certificates, Source of Funds forms and High Risk client forms have been completed for each Individuals new client and new matter opening.
  • Communicating to Individuals fee earners and their clients the firms client identity verification and source of funds verification requirements.
  • Supporting the fee earners in Individuals with gathering and processing KYC for their new matters in line with the firms AML requirements.
  • Resolving KYC issues and queries with Individuals Fee earners and their clients.
  • Processing client ID documents and source of funds evidence for each Individuals file opening, using the firms electronic verification systems.
  • Profiling and organising client KYC and AML evidence in iManage for the Individuals team.
  • Departmental filing and administration associated with the AML procedures, profiling and organising the Individuals related emails in the Risk Department mailbox to iManage.
  • Assist with ongoing monitoring on Individuals clients through the daily processing of PEP, Sanctions and Adverse media possible matches and updates in Refinitiv Worldcheck-One.

Compliance

  • Assist in the administration of the firm’s file review programme in the Individuals Department.
  • Assist in the data collection and reporting for related party transactions, transactions involving PEP’s and other high risk entities for the Individuals Department.
Who we are looking for

Knowledge/Qualifications

  • A level or equivalent or above is preferred.
  • Good legal compliance knowledge is preferred.
  • Good AML and Source of funds knowledge is preferred.

Experience

  • Good knowledge of Microsoft Office (Excel, Word, Outlook)
  • Good use of written and oral English.
  • Experience of working with various levels of personnel to deliver agreed outcomes within agreed timescales.
  • Previous office/administration experience is preferred.
  • Previous work experience in law or compliance or AML is required.
  • Previous experience of client source of funds verification particularly on private real estate legal services is preferred.

Skills

  • Good organisational skills.
  • Self-motivated, proactive, with the ability to work well under pressure.
  • Ability to prioritise.
  • Methodical approach and attention to detail.
  • Outcome focused. #J-18808-Ljbffr

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