Operations Intern
2 weeks ago
Our busy office is recruiting for anOperationsManagerto cover a period of maternity leave for our existing Head of Operations.This position isresponsible formanagingthe smoothday-to-day runningof the office,ensuring effective communicationbetween departments, supporting Partners and Chief Operating Officers andtaking responsibility forthe HR and IT functions.The Operations Manager will have one direct report (Office Manager) and will supervise a network of support staffand colleagues.They will be critical in supportingkey business development work being done by the leadership of the company and must be capable of working in strict confidence and gaining trust of leadership to carry outthis part of the role.
Management ofoffice manager / receptionistand coordination of the work experience and internship programmes. Manage office infrastructure by liaising with external contractors and/or landlord when necessary, keeping across development of existing spaces (in both UK and US) andany new premises we start working with.
•Implement and maintain office policies and procedures; ensure that health and safety policies, fire regulations and staff handbook areadhered to andkeptup to date.Specific responsibility for company and office Covid 19 protocols and policies.
•Responsibility forcompanywideHR includingcreation and implementation of employee contracts,company bonus and review schemes,overview of new starters, staff benefits and oversight of payroll in conjunction with finance team.Responsible for maintaining and updating company insurance schemes including business insurance, health care scheme, life insurance etc, in both our UK and LA offices.
•Manage relationships with external suppliersegIT Support, Telecoms, Office Supplies, Storage, Travel Agents, Subscriptions & Memberships, Insurances.
•Overseeand project manageIT infrastructuredevelopment plan that will have been started by incumbent Head of Operationsincludingmigration ofserver, hardware,softwareand new starter set-up.
•Embracecompanycultureand help to grow and maintain the nature of cross pollination between all departments by promoting exchange of ideas, communication, social events– including liaising with and supporting US as well as UK teams.
Work with senior team tocompileand distributeagendas andreporting packs for board,shareholdersand other external stakeholders, ensuring delivery on time.
•Ensure high quality internal and externalPRbyoverseeing press releases andhaving overall responsibility for company website.
•Experience in film, television,digital,advertisingorother creativemediadesirable
•Proven track record in successful office managementessential
•Knowledge of office management responsibilities,systemsand proceduresessential
•Strong organisational and planning skills
•Knowledge of business and management principles
•Computer skills and knowledge of office software packages
The role is full-time basedmaternity cover basedin the Central London Offices (nearest tubeOxford Circus).Office working hours are 0900-1800. Salary will depend on experience and qualifications. Additional benefits include generous holiday allowance.
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