Document Management Controller

4 weeks ago

Leavesden Hertfordshire, United Kingdom AS Solutions Recruitment Ltd Full time

Job Description:

We are looking for a proactive, enthusiastic, and duly experienced individual to join our team.

The successful candidate will be friendly, hardworking and be able to provide an efficient and effective service with the highest level of customer focus.

A high standard of IT, numeracy, literacy, and communication.

Duties to include:

The successful applicant will be the first point of contact for visitors. You will be required to effectively respond to enquiries as appropriate or distribute to relevant members of staff and follow up if needed. Provide reception duties and a full range of administrative duties to the managers, contractor teams and to deliver and support the project in its general day to day activities.

Key Responsibilities:

· Process visitors and contractors through induction process (Biosite)

· Support construction staff in their general administrative duties (4Projects, Smartwaste and RDrive)

· Support commercial staff in their general administrative duties (Issuing of tenders, payment notices, etc)

· Liaise and take care of clients during inspections and meetings (Office area only)

· General housekeeping duties to maintain efficient systems and processes within the business (digital filing system and hard copy)

· Help maintain a clean and tidy work environment.

· Order and maintain stationery and general office supplies. Knowledge, Skills & Experience Required:

· Previous experience in a similar role

· Good communication and organisational skills,

· Excellent knowledge of Microsoft Word, Excel and Outlook,

· Excellent customer care focus,

· Good team player and communicator,

· Ability to work on own initiative and self-motivate,

· Proactive with the ability to multi-task and manage conflicting demands within the working day,

· Ability to work accurately with excellent attention to detail,

· Ability to work under pressure with patience,

· Flexible attitude with good time management skills. Desirable Skills: Previous experience in a similar role Experience within the construction industry. Education: GCSE level or equivalent to include Maths and English at C or above

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