Executive Assistant | Creative Architecture Business | London

2 weeks ago


United Kingdom Harmonic Finance™ | Certified B Corp Full time

Executive Assistant | Creative Architecture Business | London

Harmonic are delighted to be working exclusively with a dynamic architecture business in their search for an Executive Assistant to join their expanding team. This is a fantastic opportunity to join a business who genuinely cares about its employees and has a beautiful studio space.

You will be working alongside a successful CEO and take on the responsibility of managing appointments, events, scheduling, and operational duties. The business is looking for someone extremely well organised who is an excellent communicator.

Despite being well-established within the industry, the business has retained a 'start-up' feel which encourages collaboration and creativity. Culturally, the business is filled with incredibly driven and ambitious people who are passionate about the goals of the organisation, and their ethics-centred approach.

Responsibilities:

  • Manage and maintain the CEO diary, ensuring all appointments, meetings, and events are scheduled accurately and efficiently. Provide solutions where needed.
  • Management of the Founder’s inbox to ensure nothing is missed and tasks are delegated where required.
  • Greet and welcome senior clients to the office.
  • Maintain open lines of communication with senior clients, coordinating meetings and follow-ups.
  • Provide support in overseeing the daily operations of the business and management of company objectives. This includes assisting with project management and coordinating with various team members.
  • Handle sensitive and confidential information with discretion.
  • Support office administrative tasks.

Required Experience:

  • 3 years minimum experience within an Executive Assistant role for a Founder or CEO.
  • Experience working in an interior design or architecture business.
  • Excellent organisation skills.
  • Strong communication and time management skills.
  • Problem-solving and the ability to adapt to changing situations.
  • Excellent written and verbal communication skills.
  • Keen eye for detail and knack for efficiency.
  • Confidentiality and discretion at all times.

Location : East London

Salary : £50,000 to £60,000

Start date : ASAP

At Harmonic, we are dedicated to fostering an inclusive and equitable workplace. We actively welcome applications from individuals of all backgrounds and assure you that every candidate will be thoughtfully considered for the roles we represent, without regard to race, religion, gender expression, disability, or sexual orientation.



  • United Kingdom Harmonic Finance™ | Certified B Corp Full time €35,000 - €42,000

    Assistant Management Accountant | Leading Architecture Business | London (hybrid) Harmonic are delighted to be working exclusively with a dynamic architecture business in their search for an Assistant Management Accountant to join their expanding team. This is a fantastic opportunity to join a business who genuinely cares about its employees and where...


  • United Kingdom Harmonic Finance™ | Certified B Corp Full time €35,000 - €42,000

    Assistant Management Accountant | Leading Architecture Business | London (hybrid) Harmonic are delighted to be working exclusively with a dynamic architecture business in their search for an Assistant Management Accountant to join their expanding team. This is a fantastic opportunity to join a business who genuinely cares about its employees and where...


  • United Kingdom ADP Architecture Limited Full time

    ADP Architecture is proud to be an Employee Owned Trust and converted to this structure in 2017. Our projects span a wide range of sectors and scales including education, healthcare, residential and workplace and for public and private clients. The Finance team currently comprises the Head of Finance, the Practice Accountant and the Finance Assistant. ...


  • United Kingdom ADP Architecture Limited Full time

    ADP Architecture is proud to be an Employee Owned Trust and converted to this structure in 2017. Our projects span a wide range of sectors and scales including education, healthcare, residential and workplace and for public and private clients. The Finance team currently comprises the Head of Finance, the Practice Accountant and the Finance Assistant. ...


  • United Kingdom Harmonic Finance™ | Certified B Corp Full time

    Executive Assistant | Creative Architecture Business | London Harmonic are delighted to be working exclusively with a dynamic architecture business in their search for an Executive Assistant to join their expanding team. This is a fantastic opportunity to join a business who genuinely cares about its employees and has a beautiful studio space. You will...


  • United Kingdom Hunter Dunning Ltd Full time

    This role will see you joining a collaborative studio that offers a great work-life balance and incredible projects, you will be working on super prime residential projects in London and Italy! Established in 2009, our client is looking for a Part II Architectural Assistant to join their growing team to work on super prime residential projects in London...


  • United Kingdom Hunter Dunning Ltd Full time €28,000 - €32,000

    This role will see you joining a collaborative studio that will allow you to be involved in all RIBA stages on residential projects in London. Our client is a London-based architectural firm providing full architectural services from RIBA stages 0 to 7 and specialises in bespoke design and development of high-end residential projects. To work on...


  • United Kingdom Hunter Dunning Ltd Full time €28,000 - €32,000

    This role will see you joining a collaborative studio that will allow you to be involved in all RIBA stages on residential projects in London. Our client is a London-based architectural firm providing full architectural services from RIBA stages 0 to 7 and specialises in bespoke design and development of high-end residential projects. To work on...

  • Creative Executive

    5 hours ago


    United Kingdom SYREN Full time

    ***Please apply by emailing eloise@syrenagency.com with an overview of your experience and portfolio*** Role: Creative Executive at SYREN (Agency) Type: Full time Location: London (Hybrid) About SYREN SYREN is a cutting-edge creative agency with a TikTok-first approach, specialising in transforming personal brands and businesses through dynamic and...

  • Creative Executive

    1 day ago


    United Kingdom SYREN Full time

    ***Please apply by emailing eloise@syrenagency.com with an overview of your experience and portfolio*** Role: Creative Executive at SYREN (Agency) Type: Full time Location: London (Hybrid) About SYREN SYREN is a cutting-edge creative agency with a TikTok-first approach, specialising in transforming personal brands and businesses through dynamic and...


  • United Kingdom Architecture Social Full time

    Design Director at Prestigious International Design Studio - Edinburgh Are you a Director ready to elevate your career at a leading international design studio in Edinburgh? If your passion for innovative architecture drives you, this may be your next pivotal career move. A renowned architecture and master planning practice is seeking a senior Design...


  • United Kingdom Navartis Full time

    Position: Part 2 Architectural Assistant. Location: London. Sectors: Football Stadiums, Residential, Commercial, Student Accommodation and Hotels. ​​​​​About the role: A well-established practice in London with a great pipeline is looking for an Architectural Assistant to help the already successful team with the variety of projects they have...


  • United Kingdom Profiles Creative Full time

    We are working with a lovely events agency, based in South-West London, looking for a Mid-Level 2D Designer to join the widely talented creative team. The Designer will be a core part of the Design and Creative team, working with a variety of global projects on behalf of huge brands, driving consumer experiences. The core of the role will be contributing to...

  • Executive Assistant

    2 weeks ago


    United Kingdom Impact Creative Recruitment Ltd Full time

    Personal Assistant to Production Department – Leading Advertising Agency Central London – Hybrid (4 days in office, Friday from home) Are you a master of organisation, a wizard of time management, and a guardian of details? Do you thrive in fast-paced, creative environments? If so, we are seeking a talented individual to join our team as a Personal...


  • United Kingdom Bespoke Careers Full time

    Are you an experienced Part II or Part III seeking an exciting challenge in a dynamic and innovative environment? Look no further than this architectural practice nestled in West London. This forward-thinking architectural firm specialise in high-end residential developments, commercial ventures and hospitality projects. Situated in a contemporary...

  • Business Development

    1 month ago


    United Kingdom Real Wealth Business Full time

    Expanding Your Small Business: A Comprehensive Guide To Choosing The Right Location In The UK Expanding your small business in the United Kingdom is a strategic move that requires careful consideration of the right location. The UK boasts a diverse range of cities, each with its unique business environment and growth potential. In this guide, we’ll...


  • United Kingdom Profiles Creative Full time

    Social Creative - Agency - In-house Creative Team They produce content for various paid and organic social campaigns across various brands under the retailers umbrella. The primary focus of this role is to concept and produce disruptive and engaging visual and written content that resonates with the target audience, enhances brand visibility, and drives...


  • United Kingdom Profiles Creative Full time

    Social Creative - Agency - In-house Creative Team They produce content for various paid and organic social campaigns across various brands under the retailers umbrella. The primary focus of this role is to concept and produce disruptive and engaging visual and written content that resonates with the target audience, enhances brand visibility, and drives...

  • Creative Designer

    1 day ago


    United Kingdom Creative Triangle Limited Full time

    Creative Designer We are currently looking for a talented Creative Designer to join our growing team. We are a great bunch of people that enjoy working together to achieve great things in the right way. Ideally, you have a proven track record of working in a branding or design agency, and extensive background in integrated agencies. As a Creative...

  • Creative Designer

    2 hours ago


    United Kingdom Creative Triangle Limited Full time

    Creative Designer We are currently looking for a talented Creative Designer to join our growing team. We are a great bunch of people that enjoy working together to achieve great things in the right way. Ideally, you have a proven track record of working in a branding or design agency, and extensive background in integrated agencies. As a Creative...