Evening Legal Secretary

1 month ago

London, United Kingdom Career Legal Full time

Evening Legal Secretary – International law firm

Our client is seeking a proactive, team-oriented, and enthusiastic evening Legal Secretary to provide comprehensive secretarial support to a Senior Partner in London as well as other Partners visiting the office, collaborating with the daytime legal secretaries to ensure efficiency.

Location: West London

Hours: 32.5 (16:00 to 23:00 Monday to Friday with a half hour meal break each day. A taxi home will be provided at the end of each evening worked).

Roles & responsibilities:

  • Carrying out all secretarial services, including at times lengthy document production, editing and formatting.
  • Preparing documents, letters and memos from the Firm’s templates.
  • Using Microsoft Office applications, information and document management systems.
  • Organising and maintaining electronic and hard copy filing systems.
  • Carrying out conflict checks and opening new clients and matters on the database system.
  • Managing diaries and schedules for fee earners, including at times complex travel arrangements, preparing itineraries and addressing last minute changes.
  • Liaising with clients and other third parties to organise internal and external meetings and conferences.
  • Handling time entries for fee earners.
  • Processing expenses and preparing invoices for clients as and when required.
  • Maintaining an up to date and accurate client contact database (InterAction).
  • Liaising with other support functions (Reception, Facilities, etc).

To be considered:

  • Fully proficient in word processing and document production with a fast and accurate speed.
  • Proficient in all Microsoft Office applications, in particular Word and PowerPoint with the knowledge to resolve complicated formatting issues, charts and tables etc.
  • Knowledge of document management systems (e.g. iManage, Teams/OneDrive ) and client databases (e.g. InterAction).
  • Familiar with the workings of an international law firm.
  • Project and time management skills – ability to manage assignments, organise and prioritise work.
  • Attention to detail with the ability to complete assignments with minimal supervision

If this Evening Legal Secretary role sounds of interest, please submit your application now.

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