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Team Assistant
4 months ago
JDO Team Assistant - Reporting
Job Purpose The JDO Reporting Assistant will be a member of the Quality Team in the Integration Branch within the Joint Design Office (JDO) supporting & introducing granular reporting solution for the JDO & associated team. In addition, this individual will manipulate this information so Operational & Project KPI reporting are supported. The key task will be to maintain an accurate dashboard in addition to managing JDO day-to-day Change Object tracking and supporting the JDO configuration team's reporting from the new Plant Life Management Tool. This is a fixed-term assignment for 6 months after which the activities will be reviewed and might be extended. Operating Environment The Joint Design Office (JDO) was set up in June 2020 to provide engineering services between the point of design delivery and construction/installation activities on Site. The Project is now moving from Civil Works construction activities into the M&E installation phase, where the management of workload through sufficient KPIs and granular reporting is a critical component. Multi-cultural & diverse team which is one of our key strengths, we would like to build on this & ensure relevant support to enable us to achieve continual growth and integration to achieve Best for Project results. Our project is transforming the approach to data management through the roll out of a PLM system that interfaces with all key tools on the HPC Project, to best utilise this new PLM tool, sufficient reporting needs to be maintained. Reporting Team Assistant will be part of the JDO Quality Team in the JDO Integration Branch, under the management of the JDO Quality Manager. Principal Accountabilities Supporting the JDO Quality Team as an interface with the JDO Operational Delivery teams and managing the tracking of change objects through the processes and KPIs. This role will also support the JDO Integration Branch by engaging with the JDO Change & Configuration team to support their day-to-day activities plus they will support the wider JDO Quality team in the development of further reporting capabilities. Specific Tasks Could Include (but Not Limited To): Extract and publish daily JDO KPI reporting dashboard Support JDO Change Object work management - specifically an interface to support the JDO Operational Teams Support JDO in maintaining configuration through manual data extracts Support issue resolution for JDO users Support JDO Technical Assistant in reporting development Any additional tasking as by JDO Quality Manager to support the JDO and wider HPC Project Dimensions This is a full-time role for 6 months (when it will be reviewed and might roll monthly after) This is a Site based role at HPC Site [minimum 4 days / week physically on-Site] Some regular travel to Aztec West (Bristol) & SDC (Bridgewater) must be expected (3 to 5 days/pcm) Line manager accountability will be to the JDO Quality Manager Optional 1 days working from home possible post agreement with JDO Quality Manager on a case- by-case basis Key Competencies Ability to maintain reporting dashboards and visuals and respect deadlines Excellent interpersonal and communication skills Ability to communicate clearly and accurately, both written and orally Ability to work with and analyse data Proactive and confident approach to tasks/challenges and ability to manipulate data to meet specific requirements set by JDO Good analytical skills and attention to detail Excellent organisational skills Able to develop relationships with diverse stakeholders and maintain effective networks Resourceful and enjoys problem solving Can progress activities with limited support in tight timescales Knowledge, Skills, Qualifications & Experience Knowledge & Skills Essential Strong numerical and analytical skills with a high-level attention to detail Experienced in producing & managing graphs from data Experienced in issue resolution related to KPIs and dashboards Ability to work and act autonomously with a "can do" problem solving ability Ability to resolve issues of low complexity/risk in own technical discipline/area A willingness to learn and develop Fluent in English Desirable Proficient in Power BI Experience in Organisational data management/reporting Exposure to ISO regulations Exposure to configuration management and a Plant Life Management tool & its development (PLM) Essential Qualifications & Experience GCSE in Maths and English grade C/4 and above (or equivalent) Good IT skills and competent in the use of Microsoft software- Key to be proficient in Microsoft Excel (macros, pivot tables, etc.)