Assistant Private PA

2 months ago


London, United Kingdom Westgrove Full time

A Tier 1 Family Office are looking for a Private HNW Personal Assistant to join their growing global team.
Our mission is to provide best-in-class Asset Management and Investment Banking services globally, to a select number of families and their corporates.

This is an exceptional opportunity for a high calibre professional who thrives within a fast-paced working environment, to support the Founding Partner and their associated private HNW family. We are looking for a confident, proactive and collaborative candidate with a flexible approach and strong interpersonal skills. Calendar Management - maintain and organise the principal's daily personal schedule alongside the wider family calendar, including appointments, meetings, social engagements, and travel. Travel Arrangements - plan and book all travel arrangements, including flights, accommodations, and ground transportation. Prepare detailed travel itineraries. Ensure travel documents (passports, visas, etc.) Communication Management - act as the primary point of contact for all communications, including phone calls, emails, and correspondence. Household Management - oversee household staff, including hiring, training, and scheduling. Ensure the smooth running of the household, including maintenance, repairs, and inventory management. Coordinate with service providers and contractors. Financial Management - assist with budgeting, expense tracking, and financial reporting. Manage payments and handle financial transactions as authorised. Event Management - plan and organise personal and professional events, including dinners, birthday parties, playdates, educational excursions for the kids and gatherings. Personal Shopping and Errands - handle personal shopping, including purchasing gifts, clothing, and other personal items. Health and Wellness Management - schedule and manage medical appointments, wellness activities, and fitness regimens. Coordinate with healthcare providers and maintain health records. Ensure the principal is equipped with up-to-date technology and software. Manage digital files, passwords, and security measures.

• Special Projects and Tasks - assist with special projects as required, such as property management, charity work, and personal initiatives. Minimum of 3 years professional experience (excluding internships etc); prior private PA UHNWI experience preferred but not a must.

• Proficient in Microsoft Office, in particular Microsoft Outlook.

• Superb English, proof-reading skills, exceptional attention to detail whilst always maintaining the highest standards;
• High degree of emotional intelligence alongside exceptional communication skills, both written and verbal;


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