Analyst - Policy and Projects

5 days ago

England, United Kingdom Adecco Full time

Position: Records Management Analyst
Location: Warwick / Mostly remote working, some travel required.
Salary (PAYE): Circa* £52,000 per annum + 5% utilisation bonus & extensive benefits (via Ajilon)
My high-profile utilities client is looking for a Records Management Analyst to join their team based in their Warwick offices on a hybrid basis for an initial 6 month assignment, with a potential opportunity for extensions/ perm), to support and implement the organisation's records management program and policies.
Creating, updating, and maintaining records retention schedules by conducting legal research necessary to determine retention values, performing inventories, interviewing department staff, analysing results, and documenting procedures used to create schedules.
Conduct inventories of records of all media, develop and implement methods for applying the records retention schedule to the records, and conduct audits of record-keeping practices to ensure compliance with corporate retention policies and procedures.
Maintain all required information in the records management application (Versatile), monitor the accuracy of the application database, support the Technical Specialist with troubleshooting the application, and train our personnel to use the client portion of the application.
Direct, design, develop, recommend, and implement manual and/or automated active records filing and retrieval systems, review, evaluate and recommend designation of records/information considered vital to the organisation, and manage records stored off-site and/or commercial storage contracts. This includes monitoring activity and costs, maintaining an accurate and efficient records index, satisfying reference requests, reconciling the commercial storage invoices, and maintaining relationships.
Support emergency access request procedures, investigations, and both internal and external audits - Providing subject matter expertise and guidance regarding policies and process to protect personal and sensitive information and records, draft procedures, provide training both within the team and cross-functionally, and prepare reports, presentations, and status updates for projects and special assignments.
Expertise in records management principles and application software.
Knowledge of Governance Risk and Compliance (GRC) software.
Strong legal research skills, and knowledge of retention information sources.
Experience with and knowledge of Microsoft Office suite.
Confidence to take the initiative and the ability to see projects through to completion.
You will be employed by ourselves as an Ajilon Consultant working onsite with our client where you will receive a regular salary, pension contributions, holiday, and sick pay, plus a number of additional benefits such as medical insurance, income protection, critical illness and life insurance, access to our discounted benefits website and library of online training materials and future career and certification opportunities.
Interested in utilising your capabilities to drive success with a well-known business?
Pontoon/ Adecco is an employment consultancy. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive.
*Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website
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