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Distribution Coordinator

3 months ago

Gateshead Tyne and Wear, United Kingdom Graphic Packaging International - Europe Full time

An exciting opportunity has arisen for a Distribution Administrator to join our multinational business at the Gateshead site.

Job Overview:

The Distribution Administrator is responsible for ensuring the transport and distribution plan is executed safely, accurately and efficiently throughout the day; liaising with drivers, colleagues, suppliers and customers effectively and proactively.

About You:

You will be a team player, being able to work on your own initiative, organised and flexible to ensure targets are achieved. Good IT skills (Excel, Word) are essential, with the ability to learn new in-house IT systems. Experience of working in a previous transport role would be an advantage, although training will be given for right candidate.

Specific Responsibilities:

  • Plan and route daily deliveries
  • Ensure all drivers and customers are informed of the delivery schedule
  • To communicate between customer services and the transport office any changes in plans / deliveries
  • Deal with in coming calls and booking in all out bound deliveries
  • Overseeing paper and paperless filing and archiving for the office and maintaining local records
  • Managing and undertaking day to day administration tasks for the office
  • To resolve queries in a professional and efficient way within the same working day
  • To ensure all administration is clear, correct and in line with procedures and agreed working practices
  • Data entry, ensuring in house system is up to date
  • To demonstrate best practice in effective time management
  • To challenge existing ways of working to ensure they evolve with the quick and frequent changes
  • Practice and promote the company’s organisational values

Qualifications / Experience

  • Excellent skills with Word/Excel/Outlook etc (Microsoft applications)
  • Good communication skills bother verbal and written
  • CPC advantageous but not essential
  • Must have a good geographical knowledge of the country (UK)
  • Must have good knowledge of the transport industry

Interpersonal Skills

  • Excellent communication skills, both written and verbal
  • Reliable and flexible with a strong work ethic
  • Able to effectively prioritise and adapt to a varied and changeable workload
  • Punctual, presentable and with good attendance
  • Ability to multi task and prioritise
  • Ability to work well under pressure and meet tight deadlines
  • Keen attention to detail
  • Strong problem-solving skills with a curious nature
  • Ability to work independently and in a team environment
  • Flexibility to work outside normal hours when required

COMPANY CORE VALUES

  • Integrity - Acts with honesty in actions and in communicating with others. Leads by example. Keeps promises, meets commitments and takes pride in work. Respects policies and lives up to the trust others place in them.
  • Relationships - Has a positive attitude. Communicates in an open and direct manner. Considers the needs of others before taking action. Uses differences as an opportunity to explore new ideas, increase understanding and combine strengths.
  • Accountability - Takes personal responsibility for doing the job to the best of their ability. Acts with initiative, learns from experiences, shares knowledge and strives to continually improve performance. Is dependable and can be counted on to deliver results. Looks out for the safety of others. Effectively utilizes resources.
  • Teamwork - Shares goals and works with others to achieve them. Encourages others to be involved and supports their ideas. Helps others without being asked. Reaches across departments and Business Units to increase knowledge and gain experience.
  • Respect - Values the unique skills and abilities of others. Actively listens to other employee's ideas and honours diverse opinions. Appreciates everyone's contributions and recognizes accomplishments. Shows common courtesy to others and customers. Actively works to maintain an environment that is open, honest, supportive and fulfilling.