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Export Sales Coordinator
3 months ago
Senior Export Sales Administrator Not sure what skills you will need for this opportunity Simply read the full description below to get a complete picture of candidate requirements. My client is a developer and manufacturer of products used in underwater applications i.e. sonar systems, seismology, mapping, measuring currents. They are looking for a Senior Export Sales Administrator to join their sales ordering processing team on a 18-month fixed term contract with the potential to turn into a permanent position thereafter. Your responsibilities:
- To progress purchase orders / contracts from customers, matching to any existing quotes, inputting to the Company ERP system, ensuring all internal vetting processes are completed and any export control requirements highlighted prior to confirming acceptance of the order
- To liaise with the Engineering/Project team regarding more complex customer orders, to ensure all aspects of the products are accurately reflected in the production/ordering process.
- To attend regular meetings on all Project orders to ensure the project plan is being adhered to and update the customer of any changes as necessary
- To apply for export licences, including Standard Individual Export Licences (SIELs) and Open Individual Export Licences (OIELs) for both Dual Use and Military Goods. Ensure the correct use of Open General Export Licences (OGELs) and apply for Control List Classifications for new products. This will involve identifying the correct documentation, liaising directly with the appropriate internal and external parties and submitting the application through the Export Control Organisation’s online export licensing system
- To apply for re-export licence applications from the US Department of Commerce. This will encompass identifying the correct documentation, liaising directly with the appropriate internal and external parties and submitting the application through SNAP-R, the Department of Commerce’s online export licensing system
- To coordinate optimal despatch dates with the Production Planning team.
- To monitor delivery schedules and ensure the Production plans will achieve committed dates, where this is not possible, advising the external customer, internal sales and Projects Team, if appropriate, in sensitive customer situations, that alteration of despatch dates are necessary
- To manage the shipment of equipment to customers across the world, establishing priorities with the internal packing team and liaising with external couriers/freight forwarders, ensuring comprehensive accompanying documentation, strict adherence to export licence regulations/VAT regulations and any drivers handling Company equipment are fully qualified/certificated to handle hazardous goods when required.
- To produce accurate and timely invoices to customers for all equipment orders
- Familiarity with ERP and Customer Relationship Management (CRM) systems
- Sales order processing experience
- Exporting experience - worldwide
- Up-to-date knowledge of applying for export licences
