Vacature Receptie medewerker

The Receptionist is a member of the Firm’s administration and facilities business services team.

The successful candidate will joinour Reception team, working part-time on a week-on, week-off basis. This role requires someone with excellent reception and administrative skills to ensure a high standard of front-of-house services. As the face of the firm and the first point of contact for clients, visitors from other offices, and staff, this is a key hire for the London office of approximately 60 people.

First point of contact for our clients at reception, providing a high level of client care in all activities, demonstrating professionalism and attention to detail at all times.

Dealing with all clients, either in person, via email or telephone, in a courteous and highly professional manner, delivering excellent client care.
Registering visitors on the buildng’s visitor management system and promptly informing the relevant parties of their arrival.
~ Booking all conference rooms and related requirements accurately using conference room booking software.

Manage conference room set ups – before, during, and after meetings and oversee the use of audio visual and associated equipment, plus any delivery and removal of catering orders.
Ensure that the conference rooms and reception area are kept tidy and in good working order to the required standard.
Monitoring the switchboard and front desk area, screening phone calls, redirecting calls, and taking messages.
~ Book all Concierge Requests - taxi's, flowers etc., Coordinate and place food orders with external catering vendors as needed for meetings and events.
Prepare and arrange food and beverages for internal meetings and client events, ensuring presentation meets required standards.
Willingness to receive first aid and fire warden training.
Highly experienced in reception and front of house duties in a professional office.
Previous experience working in Legal, Professional Services or a Corporate environment.
Experience of secretarial duties in a legal environment is an advantage.
GCSE in Mathematics and English (minimum grade of C/4).
Trained as fire warden and/or first aider is an advantage.
Excellent telephone manner and smart and professional in appearance.
IT literate, able to comfortably pick up new systems with a logical approach, with solid working experience of PC literate including the use of Microsoft Word, Excel, PowerPoint. Core office hours are 9:30am to 6:00pm. This role will require someone to be present in the office Monday to Friday.

This role may occasionally require the incumbent to work independently outside the core office hours.